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tutorial provides basic information about how to perform a search using the Sullivan
University Library Online Catalog. The Online Catalog is also known as a WebPAC
(World Wide Web-based Public Access Catalog).
To get to the Online Catalog:
- Go to the Sullivan University
Library and Learning Resource Center web page:
http://library.sullivan.edu
-
Place the mouse cursor over Search
Catalog. A drop down menu will appear.
- Scroll down and click
Search.
- This will take you to the Online
Catalog (figure 1).
(figure 1)
You can access the online catalog from the
Library and any remote Internet location.
The Online Catalog contains information about
books, videos, and audiocassettes that are in the collection of any library belonging to
the Sullivan University System. These libraries include:
- Louisville Technical Institute in Louisville,
Kentucky
- Spencerian College in Louisville, Kentucky
- Spencerian College in Lexington, Kentucky
- Sullivan University in Lexington, Kentucky
- Sullivan University in Louisville, Kentucky
You can also find
information about both print and electronic periodicals (i.e. journals,
magazines, and newspapers) available from the Sullivan University Library.
Types of Searches:
From the Online Catalog page, you can perform
four types of searches for items that can be found in the Catalog. You can perform a:
General
Search:
You can perform a general search from the
Online Catalog screen by clicking on the entry box (see figure 2) and typing in your
search term(s). You can search for a particular word or words, a title, an author,
or a subject. The search will return results based on searching under Author,
Title, Subjects, and Notes (Notes are sometimes included to describe
an item more thoroughly. Notes may include alternate titles or information about
references, such as whether a book has an accompanying CD-ROM).
(figure 2)
The results of your search will
show 10 items at a time. You can use the "Page Down" button to obtain
additional listings of items. (NOTE: You can also default to return up to
100 items per page).
The following
(figure 3) is an example of the results of a general search for the word "baking."
(figure 3)
There may be some photographs of the book jacket
(cover)
next to some of the results items. Some items can have some additional
buttons that provide links to:
- Table of Contents
- Reviews
- Annotations
(see figure 4)
(figure 4)
You can obtain more information about a particular item in the
search results by clicking on that item (The item should be underlined and in blue print).
Here is the information that appears for the book The art of fine baking by Paula
Peck (figure 5).
(figure 5)
The labeled display provides information about the
book, video, and/or audiocassette, as well as information about where the item can be
found in the collection.
The subject(s) of the item are hyperlinked. This
allows you to click on the subject that may be of interest to you and retrieve the titles
of the other items in the collection that are related to that subject.
The library and shelf location information includes:
The university or school at which the item can be found.
Whether the item is in Circulation, Reference or Reserves.
Items in the Circulation part of the collection
can be checked out by faculty, staff, and students.
Items in the Reference part of the collection
are usually non-circulating to students and staff (any book with an R in front of the
Dewey number is a reference book).
Items in the Reserves part of the collection are
are set aside at the request of instructors and are usually available to students for a
limited number of hours or days.
The Dewey call number appears on the white label on the spine or
side of the book at the bottom. It indicates where the item has been placed in the
collection.
Materials in the Sullivan
University System are classified and
organized by Dewey call numbers from 000 to 900's
| 000 General Knowledge |
500 Science |
| 100 Philosophy |
600 Technology |
| 200 Religion |
700 Arts |
| 300 Social Sciences |
800 Literature |
| 400 Language |
900 History |
[Available]
after the Dewey call number indicates that the item is not missing or
checked out. If the item is checked out, [Checked
Out] will appear in the Item Status field.
At the top of the screen are several buttons that
you can use to navigate in the Online Catalog.
The HOME button will return you to the main Online Catalog page.
The HELP button opens the help page.
The SEARCH button will take you to the simple search page.
The BROWSE button will take you to the browse search page.
The COMBINATION SEARCH button opens the combination search page.
There are other buttons that will be explained in more detail later
in the tutorial.
Simple Search:
You can perform a simple search that allows you to select and
search a category such as authors, titles, subjects and notes.
To start a Simple Search:
Click on Search, found on the main Online
Catalog page (see figure 6) or on the Flashlight button (see figure 7), found on other
pages.
(figure 6) |
(figure 7) |
Highlight the category in which you want to
search, i.e. Titles, Authors, Subjects, or Notes.
Specify a search type, i.e. whether you want the
category that you selected to:
Begin with the word(s).
Contain the word(s).
Closely match
the word(s). [For example, a search for
"cat", looks for cat, cats, calc, and case.]
Stem from the word(s). [The search will look for verb
forms and singular or plural froms of a word.]
Sound like the word(s). [The search looks for the first
letter of the search word "followed by similar sounding consonants."]
Type the search word(s) in the entry box.
Decide the number of results you want to return
per page of results (10 items is the default).
Click on the location in which you want the
items to be found (All branches is the default).
Click Search.
Figure 8 shows the various components of a Simple Search.
(figure 8)
Combination Searches:
To perform a combination search, click on Combination (see figure
9), found on the main Online Catalog page; or click on the Combination button (see figure
10), found on the other catalog pages.
(figure 9) |
(figure 10) |
As illustrated in figure 11 below, the Combination
Search has 3 entry fields that can be searched by Title, Author, Subject, or
Note. Each search term is combined by a Boolean (Logical) operator. The
three Boolean operators are AND, OR, and NOT.
AND searches for all the search
terms. All
of the search terms must be present in the results.
OR searches for any of the search terms. Any
of the search terms may be present in the results.
NOT requires that the first search term be
present in the results, but that the second term must not be
present. For example, "desserts NOT cakes" requires that "desserts" be
present in the search results but "cakes" would not be part of the results that
are found.
The Search terms can be grouped. The number
of results per page can be set. The location at which the
results must be found can be selected.
(figure 11)
Wildcard searches can also be done. The wildcard
symbol is an asterisk (*). The asterisk can be used at the end of a word stem to look for
partial words; or, within a word to substitute for a letter.
Examples:
Child* will find children, childless, childish, and other words
with the word root "child."
wom*n will find women or woman.
Enclosing a search in quotation marks will designate an exact
phrase.
Browsing the Online Catalog:
To browse the online catalog, click Browse on the
main Online Catalog page; or click the Browse button at the top of the
other pages. This screen will appear (see figure 12).
(figure 12)
Browsing allows you to create an alphabetical or numerical list of
results that you can move up or down using the Page Up or Page Down arrows. You can browse
by title, authors, subjects, Dewey call numbers, and other categories using the pull-down
menu.
Setting Limits:
In the simple search, browse, and combination search modes, you can
set limits to your search by date of publication, collection, or library.
To set limits:
Click on the Set Limits button (see figure 13).
(figure 13)
Click on the box next to the limit(s) that you want to place.
Scroll down and click on the limit(s) that you would like to place.
Click the Set Limits button at the top or bottom
of the page (see figure 14 for example of the Set Limits page).
(figure 14)
You will return to the search page. The button at the top of the
page will say Change Limits (see figure 15).
(figure 15)
Enter your search term(s) and click Search.
Periodical Search:
The Periodical Search allows you to search
through a listing of print and electronic (online) journals available in
the Sullivan University Library collection.
To perform a Periodical Search, return to the
main Online Catalog screen. Click on PERIODICAL SEARCH. The search screen
will appear (see figure 16).
(figure 16)
From the Periodical Search screen you can do an alphabetical search or
enter search terms in the entry box. There is also a hyperlink to the full
text of journals.
The results list provides a listing of the journals along with the dates
of the available issues and where the journal can be located. The online
journals will have hyperlink(s) to the electronic database(s) in which the
journal can be found (see figure 17).
(figure 17)
Creating a Bibliography (Listing) of Your
Search Items:
You can create a list of records that you have selected from your
searches.
To create a bibliography:
Select a record from the search results list.
At the Select an Option to Save Result box at the top
of the screen, use the drop-down menu to select Save Checked Items to List (see figure
18).
(figure 18)
A screen will appear stating that "The
item has been added to
your list."
A Review
List and Clear List button will be present at the top of the
search pages. You can use these buttons to retrieve your list and clear your list.
Locating a Complete List of Library
Videocassettes (Also Known as Videotapes or Videorecordings):
Click on Search from the main Online
Catalog page.
Use the drop down menu and radio button to
select Subjects that begin with.
Type videocassettes in the
entry box and click Search.
Your results screen will look like figure
19.
(figure 19)
Click on Videocassettes to obtain a complete listing of all the
videocassettes in the collection (listed in alphabetical order).
Locating a Videocassette by Subject:
Click Search from the main Online Catalog page.
Click the Set Limits button.
Click in the box next to Format. Scroll down and
click on Projected.
Click the Set Limits button. You will return to
the search screen.
Use the drop down menu and radio button to select Subjects
that contain. Type your search word in the entry box and click the Search
button.
You will retrieve only videocassettes.
Locating a Complete List of Library
Audiocassettes (Also Known as Audiocassette Recording, Audiotape Cassettes, or Compact
Audiocassettes):
Click Search from the main Online Catalog
page.
Use the drop down menu and radio button to
select Subjects that begin with.
Type audiocassettes in the entry box and
click Search.
Your results screen will look like figure
20.
(figure 20)
Click on Audiocassettes to retrieve the full listing.
"My Sullivan Library Account":
You can check the status of your account or place an item
on reserve using the "My Sullivan Library Account" feature. To go to your
account information, click on the "My Sullivan Library Account" link found
on the online catalog page.
You will retrieve this page:
(figure 21)
-
Enter your social security number without hyphens in the
Patron/Alternate ID Number box.
-
Enter the last 4 digits of your social security number in
the PIN box.
-
Click Submit Request.
You will retrieve a web page listing any items that are
checked out to your account, as well as any items that you have on
reserve. You can change your PIN number from this page.
To Place an Item on
Reserve Using the Online Catalog:
-
Search for books, DVDs, videos, and other
items using the online catalog.
-
A results listing will appear.
-
Click on the item that you are interested
in.
-
To place the item on reserve, click the
Place Hold Request button near the bottom of the page. A reserve item
screen will appear:
(figure 22)
-
Enter your Patron/ Alternate ID Number
and PIN in the appropriate boxes.
-
Click Submit Request.
-
The item will be placed on reserve for
you. To check the status of a reserve, go to your Sullivan Library
Account page.
-
Once the item is available, it will be
held in reserve for a 7-day period. You must come to the library and
pick up the item during this time.
Any Further Questions?:
If you have any questions about the Online Catalog, please ask the
library staff or consult the Help screen by clicking on the Help button.
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