Minutes Archive

 

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   Minutes for November 20, 2013
   Minutes for May 21, 2013

 

 

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   Minutes for November 13, 2012
   Minutes for August 14, 2012
   Minutes for May 31, 2012

 

 

   2011

   Minutes for November 15, 2011
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   2010

   Minutes for November 9, 2010
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   Minutes for April 23, 2010

 

 

   2009

   Minutes for November 10, 2009
   Minutes for September 3, 2009
   Minutes for July 28, 2009
   Minutes for June 12, 2009

 

   2008

   All downloadable archival documents are in MS Word 2003 format.

   KMLA Minutes - August 12, 2008
   KMLA Minutes - November 11, 2008

 

   2007

   All downloadable archival documents are in MS Word 2003 format.

   KMLA Minutes - May 1, 2007
   KMLA Minutes - May 1, 2007 (Corrected)
   KMLA Minutes - July 10, 2007

 

   2006

   All downloadable archival documents are in MS Word 2003 format.

   KMLA Minutes - April 18, 2006
   KMLA Minutes - July 11, 2006
   KMLA Minutes - September 19, 2006
   KMLA Minutes - November 14, 2006

 

   2005

   All downloadable archival documents are in MS Word 2003 format.

   KHSLC Minutes - February 15, 2005

 

Kentucky Medical Library Association
Minutes for the November 20th, 2013 Meeting
Kornhauser Health Sciences Library
University of Louisville
Louisville, KY


Members Present at Meeting:
Michel Atlas, Charles Brown, Jean Haynes, Kathie Johnson, Neal Nixon, Leslie Pancratz, Nathan Ragland, Ann Schaap, Elizabeth Smigielski, Debbie Sullivan, Nancy Utterback, and Vida Vaughn.

12:00 -- Lunch (provided by U of L)

12:54 -- Business Meeting

Call to Order:

Belinda Yff was introduced as the new librarian at the University Hospital; and, Maureen Humphrey-Shilter was introduced as the new VA librarian. Former VA librarian, Gene Haynes, was introduced and now works at U of L Kornhauser. This meeting is Nancy Utterback’s last one: Vida Vaughn will now manage applying for MLA Webinar Grants.

Approval of Minutes:

Approval of last meeting’s minutes was seconded by Michel Atlas and they were approved by acclamation.

Treasurer's Report:
Treasurer’s Report was seconded by Debbie Sullivan: $10,956.75 ending balance.

Discussion:

Bylaw Committee: (NOTE: Chair Nancy Utterback is retiring next year.)

Combining Listserv and Web Page Committees: Vida Vaughn discussed combining Listserv and Web Page Committees. There is no listserv or webpage committee listed in the bylaws.

Update of Bylaws Page: Mary Congleton’s recommended charging the Listserv and Web Page committee with the functions of the communication committee. Also, the secretary is an ex officio member of the communication committee. Neal Nixon moved acceptance, and Elisabeth Smigielski seconded it. Nancy Utterback indicated that Nathan now has access to use the listserv.

Awards Committee:

Ms. Vaughn reported on behalf of the Awards Committee chair Lonnie Wright, who was not able to attend today’s meeting: Mr. Wright had said that he could create a form for “Scroll of Honor” recipients. Vida Vaughn asked a question about honoraria for retirees. Nancy Utterback responded that the Awards Committee should have a specific budget in order to provide these acknowledgments. Neal Nixon asked if a debit card could be set up for these expenditures. Janet Stith and Carol Brinkman have recently retired and might be beneficiaries of this acknowledgment. Another option introduced by Neal Nixon would be to provide Lonnie and his committee with an Amazon gift card for flowers, etc. for retirees. $100 was a recommended amount. No sales taxes accrue to such gift card purchases. Vida Vaughn will ask Lonnie Wright to provide more info on the “Scroll of Honor” at the next meeting.

Directory:

Much thanks to Nathan Ragland for updating and alpha-ordering the membership page.

Vida Vaughn reminded members to please maintain the correct info on the directory page of the KMLA web page.

Print Copy? – Elizabeth Rowan (Publications)

Ms. Vaughn reported on behalf of Publications Committee chair Elizabeth Rowan, who was not able to attend today’s meeting: Ms. Rowan had said the online and print versions the directory, which Nathan Ragland has recently modified, are the same. She recommended a survey to determine if a print version is wanted.

Nancy Utterback suggested Elizabeth Rowan conduct the survey via the listserv. Nathan will attempt to make the directory more user-friendly.

KMLA Committee Assignments

Vida Vaughn said the current KMLA officer contingent did not need to change; and, KMLA bylaws indicate that the president assigns committee members.

Hosting Next Meeting with GoToMeeting

Vida Vaughn suggested that we try to find out which member’s facilities possesses virtual meeting capability in order to potentially host the next meeting, perhaps, via Go to Meeting.

Education Committee:

Laurie Henderson was not able to attend the meeting, but submitted the Education Committee report via email: Unfortunately things have come up so that none of the Education Committee members can attend the meeting tomorrow. We apologize for asking for your help at this late hour. We have met and discussed ideas for future educational meetings and have some potential topics that we are very excited about. Could you please share these topics during the committee reports to see what type of interest there is in any of them? We would appreciate it very much and look forward to the feedback. We would like to make the next educational meeting one which is interesting to as many members as possible! Technologies for Library Instruction
Potential topics:
1. Using Animation in video tutorials and demonstrations
2. Web based presentation tools (ex. Prezi)
3. Instructional video creation for Learning Development Systems
4. Instructional video creation to be embedded in or linked from library web pages (ex. Jing)
5. Citation management systems

Laurie might conduct a Doodle survey to determine which of her options were most popular.

Host Next Meeting with GoToMeeting

Next meeting might be next April 2014 at a site yet to be determined.

Old News:
There was no old news.

New News:
Belinda Yff has moved to the University Hospital library.

Ann Schaap’s Norton’s library is being renovated; Kornhauser will be renovated soon, which will involve all journals moving to another building and classrooms added in the new space at Kornhauser. Also, a new surgical center will be built on Chestnut Street near Kornhauser.

Ann Schaap asked attendees for their opinions about the ClinicalKey database: Vida Vaughn said the interface was not ideal, but that the database has a great collection of eBooks.

Kathie Johnson had recently has an environmental safety crew vet her discardable materials, some of which were problematical.

1:50 -- Break.

2:00 -- MLA Webinar Presentation: "Addressing Hospital Needs and Goals in the Era of the Affordable Care Act and Meaningful Use: What Librarians Need to Know."

3:30 -- Adjourn until May 13, 2014!


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Kentucky Medical Library Association
Minutes for the May 21, 2013 Meeting
Baptist Health Louisville
Louisville, KY


Members Present at Meeting:
Michel Atlas, Charles Brown, Dina Burshteyn, Susan Byers, Chris Dobbs, Laurie Henderson, Kathie Johnson, Neal Nixon, Maggie Nunley, Leslie Pancratz, Nathan Ragland, Cecilia Railey, Teresa Ruddell, Ann Schaap, Elizabeth Smigielski, Debbie Sullivan, Carla Townsend, Nancy Utterback, Carol Watwood, Lonnie Wright, and Belinda Yff.

Guests Present at Meeting:
Mary Bemker, Amber Cann, Gary Christopher, Dana Herndon, and Marilyn Mussachio.

Call to Order and Welcome:
At 1:00 p.m., on behalf of President Vida Vaughn who could not attend the meeting, Secretary Charles Brown called the meeting to order. He welcomed the membership and thanked Dina Burshteyn, Baptist Health Louisville Librarian, for hosting the meeting and providing lunch. Mr. Brown introduced Dana Herndon, the sales representative from Clinical Key for Kentucky.

1:00 p.m. -- Lunch at the Baptist Health Louisville cafeteria, provided by Dina Burshteyn. Dessert was provided by Ms. Herndon.

1:15 p.m. – Sales Representative Dana Herndon provided a presentation and brief demonstration of Elsevier’s Clinical Key, an online medical/health-based database and search tool. A handout on a new product, Clinical Key Vitals, was distributed. Highlights:
 • MDConsult is to be discontinued in December 2014. Subscribers can renew MDConsult for a year but no new journal subscriptions are being added to this tool.
 • Clinical Key’s resources are greater than MDConsult resources. Clinical Key has its own taxonomy: EMMeT (Elsevier Merged Medical Taxonomy), which combines terms from other medical vocabularies such as MeSH and SNOMED.
 • Clinical Key is built on HL7 compliance, a standard healthcare information system technology. Clinical Key also works with many 3rd party link resolvers.
 • With Clinical Key, publishers are paid per the amount of resources that are used, not by a standard royalty.
 • Clinical Key Vitals is a new addition to Clinical Key.

Questions and Discussion After the Presentation:
 • Neal Nixon asked if the journals offered in MDConsult are also available in Clinical Key. Ms. Herndon explained that the majority of journals, with the exception of a few titles, are available in Clinical Key and that most of the migration is complete. Carla Townsend noted she has noticed a few titles, mostly unnecessary titles for her hospital, were not available.
 • Elizabeth Smigielski asked how to do a Clinical Key search using non-clearly defined terms (i.e., room cleaning). Ms. Herndon noted that Clinical Key starts to suggest keywords as a person is typing in the search box.
 • Charles Brown asked if Clinical Key provides catalog records. Ms. Herndon indicated that the records have been loaded onto OCLC.
 • Ms. Smigielski asked if Clinical Key uses a system such as McMaster University’s GRADE system as an assessment-based methodology for clinical evidence. Ms. Herndon mentioned that GRADE is being used by a number of medical colleges. Clinical Key uses up-to-date guidelines.
 • Mr. Brown asked if Clinical Key provides residual URLs that can be used to disseminate videos or images. Ms. Herndon did a brief demo showing a monograph that contained photos and a video. Information can be shared in Clinical Key. Images can be added to a presentation area for moving to a PowerPoint or other tools with the citations included. Lonnie Wright did note that there are durable URLs to books and journals.
 • Ms. Smigielski asked if there was a way to introduce Clinical Key to health professionals and students in just a few minutes. Ms. Herndon explained that Clinical Key has tutorials and resources for marketing, including snippets of physician testimonials.
 • Carla Townsend asked if there are plans for a downloadable app. Ms. Herndon indicated that there is currently an app for First Consult. There should be a new Clinical Key app launching in 2014 for the Wi-Fi environment. Decisions still need to be made on the content: not everything can go on an app.
 • Mr. Nixon explained that there has been some concern about the differences in pricing between Clinical Key and MDConsult. The pricing causes challenges. Ms. Herndon stated that she will be glad to work with institutions on case-by-case basis to try to find a possible solution to the barriers of cost. Ms. Townsend suggested that, since Clinical Key is not a substitute for MDConsult due to its much larger size, that Elsevier considered creating a subset of Clinical Key that contains the MDConsult contents.

Business Meeting and Committee Reports:
The business meeting was convened at 2:10 p.m.

Treasurer’s Report:
Treasurer Debbie Sullivan had disseminated copies of the May Treasurer’s Report prior to the Clinical Key presentation. There is currently a balance of $11,493.83.

Minutes of the Previous Meeting:
The minutes of the November 13, 2012 meeting of the KMLA were approved by acclamation.

Discussion Items:
Treasurer’s Report:
 • Treasurer Debbie Sullivan had disseminated copies of the May Treasurer’s Report prior to the Clinical Key presentation. The report indicates a balance forward of $10,418.85 with $1095.00 deposited for an ending balance of $11,493.83.
 • Kathie Johnson had a question about what should be done with the money. Ms. Sullivan noted that the membership has discussed options for the money in the past. She indicated that the funds do fluctuate and money is spent when inviting a speaker for a CE meeting, depending on the person, the airfare, and other issues. There was some discussion about the cost of funding continuing education sessions, the costs of lunches for the membership at some of the meeting, and other possible usages of the funds. Nancy Utterback then suggested that President Vaughn set up an ad hoc committee to explore avenues for the expenditure of the funds.

Web Conferencing:
 • Mr. Brown began the discussion about the use of web conferencing for the KMLA as a way to permit more of the membership to participate in the meetings. There are a number of options, such as Skype, Google Hangout, or the use of a Polycom or other teleconferencing equipment.
 • Ms. Utterback indicated that University of Louisville looked at a couple of tools a few years ago. There were drawbacks: many of the tools were only one-on-one, the equipment was a problem, and there were other factors. She notes that teleconferencing offered the best outcome but the cost may be prohibitive but that, for the KMLA membership, it is worth re-exploring the options.
 • Susan Byers noted that teleconferencing almost has to be at one site. When there are a number of sites out of the system, there are problems. She suggests that KMLA try to have both teleconferencing meetings but continue the in-person meetings (perhaps every other meeting).
 • GoToMeeting was discussed by several members. Ms. Johnson uses this tool to attend an audio conference once a meeting with another group. Amber Cann explained that GoToMeeting is a Citrix product and has presentation capabilities.
 • A conversation about Google Hangout was initiated by Maggie Nunley. She states that Google Hangout can support up to 9 video chats at a time. Ms. Nunley notes that Google Hangout has never crashed but can slow down with multiple users. YouTube videos can also be created using Google Hangout for viewing at a later time. Screens can be shared.
 • Ms.Sullivan requested that KMLA continue to schedule meetings at a specific location and have teleconferencing at the meetings. Those who cannot attend in-person can attend electronically.
 • Mr. Brown recommended the creation of a subcommittee to explore this issue and report to Ms. Vaughn. The subcommittee was formed and consists of Maggie Nunley, Carol Watwood, and Carla Townsend.

Committee Reports:

Awards/Recognition:
 • Lonnie Wright suggested the formation of a scroll of honor or other award for librarians or other persons that have made an extraordinary effort to promote health librarianship. Kathie Johnson also feels that people outside of librarianship need to be recognized.
 • Several examples for honorees were given: a chief of staff at BH-Lexington, a non-librarian through the Kentucky Council of Archives, and an anesthesiologist at Norton.
 • Honorees could be invited to a KMLA meeting, presented with a plaque or other award, and included on the KMLA website.
 • Mr. Wright invites suggestions for awards and will explore options. He notes that a form needs to be developed for nominees. This will be discussed at the next KMLA meeting.

Continuing Education:
 • Per a previous email, Carol Brinkman has asked to be taken off this committee.

Cooperative Services:
 • Judy Wulff has retired and is to be taken off of this committee. Carol Brinkman is to be added to this committee.
 • Ann Schapp discussed a service offered by Springer which is exclusive to hospitals. Springer offers a yearly package of its content for a reasonable pricing. Participants receive the entire output for the current year plus previous years. Everything is available electronically. Norton Hospital subscribes and has placed several of the Springer e-books in its catalog. Leslie Pancratz noted that the Springer site has a nice interface and is easy to use. Ms. Schaap offered to send a listing of the titles to the membership.

Listserv:
 • Ms. Utterback indicated that the listserv is going well. She reminded the membership that a person can go to the website to sign up for the listserv. She suggested that it may be helpful to send the KMLA website address to the membership using the listserv. Mr. Brown noted that the website address is http://library.sullivan.edu/kmla

Publications:
 • Carol Taylor needs to be taken off of this committee.

Web Page:
 • Nathan Ragland reminded the membership to send him any staff or collection changes for incorporation into the website directory.

Other Business/Announcements:

 • Past President Carla Townsend was presented with a small trophy to show KMLA’s appreciation for her work as president of KMLA from 2011 to 2012.

Archives:
 • Kathie Johnson had been appointed archivist of the KMLA at a previous meeting. She has not received any materials. She notes that, if someone has something for the archives, to send it to her.
 • Mr. Wright states that BH-Lexington has some of the archival materials; Mr. Nixon states Kornhauser may have some archival materials. Ms. Pancratz indicates that she may have some of the previous minutes but believes that many of the previous archives may have been destroyed in a flood.
 • Ms. Utterback suggests that Mr. Brown contact Ms. Vaughn to make sure that Ms. Johnson is listed as the Archivist and that the matter needs to be brought up at the next meeting.

 • Librarian Gene Haynes has retired from VA Hospital in Louisville and is working part-time at University of Louisville.

Adjournment:
The meeting was adjourned at 2:45 p.m.

Kentucky Medical Library Association
Minutes for the November 10, 2009 Meeting
Baptist Hospital East

Louisville, KY

Members Present at Meeting:
Pansy Adams, Charles Brown, Dina Burshteyn, Diane Carrico, Mary Congleton, Chris Dobbs, Leslie Pancratz, Nathan Ragland, Sue Raymond, Elisabeth Rowan, Ann Schaap, Debbie Sullivan, Nancy Utterback, and Belinda Yff.

Call to Order:
President Mary Congleton called the meeting to order at 1:18 p.m. The members present introduced themselves.

Minutes of Previous Meeting:
The minutes from the previous KMLA meeting were approved.

Treasurer’s Report:
Treasurer Debbie Sullivan reported on the KMLA treasury, which currently has a $7833.66 balance. Ms. Sullivan has sent out dues invoices for 2010 and two members have already paid.

Committee Reports:

Awards/Recognition
No report, although Mary Congleton recognized members (Ms. Yff and Mr. Brown) for their publishing.

Bylaws
Mary Congleton thanked Carol Brinkman for her work on the new bylaws, which are currently on the webpage.

Communications
The listserv is currently working. Nancy Utterback is planning on sending an e-mail out to the KMLA membership with the link to a site by Rick Wallace (Tennessee Health Sciences Library Association) as a good example of a statewide consortia website using Web 2.0 features.

Continuing Education
Mary Congleton asked about continuing education input from the attendees. Charles Brown suggested Medline Full-Text training. Ann Schaap had taken a Supersearcher course from NN/LM’s Max Anderson, which she recommended. KYVL might also be a possibility for training.

Cooperative Services
Ann Schaap indicated that the deadline for committing to a Medline Full-Text subscription is November 15th. The invoice arrival date can be scheduled through EBSCO.

Web Page
Charles Brown asked if everyone was pleased with the web page. Everyone expressed their appreciation for the ease of use of the web page.

Other Committees
There were no other committee reports.

Old Business:
There was no old business to discuss.

New Business:
2010 Slate of Officers
Nancy Utterback presented the slate of candidates: Charles Brown for secretary and Debbie Sullivan as treasurer. Mary Congleton called for nominations from the floor. There were none. The slate was accepted by acclamation.
Mary Congleton discussed the fact that terms are for two years, and are staggered. Charles Brown and Debbie Sullivan will serve until 2011.

Meeting Dates for 2010
The following dates are subject to change.
 • May 11 (This date is very likely to change)
 • July 13
 • September 14
 • November 9

Announcements:
The University of Louisville is hosting "Cutting the Cord," a mobile technology seminar. Nancy Utterback will send out an e-mail regarding this two-hour continuing education session. The University of Kentucky is also hosting the event. NN/LM is sponsoring it.

Sue Raymond is taking the "Getting Magnetized" course because her library is a magnet library. She highly recommends it.

Adjournment:
The business meeting was adjourned at 1:50 p.m.

Continuing Education Session:
After the meeting, Mary Congleton presented the NN/LM Emergency Preparedness Response Plan.


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Kentucky Medical Library Association
Minutes for the September 3, 2009 Meeting
Nelson County Public Library

Bardstown, KY

Members Present at Meeting:
Carol Brinkman, Charles Brown, Susan Byars, Mary Congleton, Marjorie Ferguson, Billie Anne Gebb, David Holt, Neil Nixon, Nathan Ragland, Sue Raymond, Elisabeth Rowan, Ann Schaap, Janet Stith, Debbie Sullivan, Carla Townsend, Nancy Utterback, Lonnie Wright, and Belinda Yff.

Call to Order:
President Mary Congleton called the meeting to order at 1:05 p.m. The members present introduced themselves.

Minutes of Previous Meeting:
The minutes from the previous KMLA meeting were approved.

Treasurer’s Report:
Treasurer Debbie Sullivan reported on the KMLA treasury, which currently has a $7833.66 balance. There was only one outstanding bill for dinner for the previous meeting’s speaker.

Committee business:
No reports were given except by the bylaws committee. Carol Brinkman stated that bylaws were approved and some copies distributed. Electronic copies will be posted on the webpage.

Member criteria approval:
Mary Congleton provided an overview of the history of the two Kentucky medical library groups which joined to form the KMLA. David Holt indicated many changes had occurred since the criteria were developed. Carol Brinkman indicated that the criteria for the two prior organizations were merged with the criteria providing maximum coverage /intent was kept. Susan Raymond motioned, and Carla Townsend seconded, that criteria would be approved pending revision submitted to the webpage. Any objections will be posted on the listserv. Changes made the next meeting, as outlined in the bylaws.

Mary Congleton thanked everyone who participated in the KYVL + KMLA focus group. Mary Congleton outlined the focus group questions which were asked. KMLA decided not to be this info on the KMLA web page.

Ann Schaap discussed switching from ProQuest to Medline’s Full Text. She will distribute subscription information to the membership via email.

Mary Congleton asked for volunteers to be on the nomination committee: Ann Schaap and Nancy Utterback volunteered.

Neal Nixon recommended that no current member be ousted as a result of the modification to the criteria.

Nancy Utterbeck suggested that an appendix be added to the bylaws.

A general discussion of grandfathering of current member institutions and their collections ensued. The size of a journal collection is not an only factor for membership due to alternative access. Nancy Utterback suggested that holding’s criteria be a “suggested minimum” standard. David Holt indicated that an essential requirement should be that members not only borrow, but also lend materials. Janet Stith indicated a provisional membership might be included, but the bylaws already stipulate membership categories.

Discussion of each individual criterion ensued.

Brief Announcements:
Billie Anne Gebb, Elizabeth Rowan, Carla Townsend, and Lonnie Wright received EFTS grants from NN/LM.

Presentation by Susan Byars:
Susan Byars distributed a brochure concerning her institutions workshop on Oct 14th & 15th concerning “The Act & Service of Palliative Medicine.”
Susan Byars explained how she created a Hospice movie titled" Movie Making in the Medical Library: If I Can Do It, Anybody Can!" The movie commemorated 30 years of the Hospice of the Bluegrass in Lexington.

Next Meeting:
The next meeting of the KMLA is at Baptist Hospital East on November 10th, 2009 at 1:00 P.M.

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Kentucky Medical Library Association
Minutes for the July 28, 2009 Meeting
University of Louisville,
Room 2006, K-Wing
Louisville, KY

Members Present at Meeting: Pansy Adams, Carol Brinkman, Charles Brown, Mary Congleton, Marjorie Ferguson, Billie Anne Gebb, Gene Haynes, Jennifer Kimberlain (KDMC Intern), Neal Nixon, Leslie Pancratz, Nathan Ragland, Ann Schaap, Elizabeth Smigielski, Janet Stith, Debbie Sullivan, Nancy Utterback, and Belinda Yff.

Members Attending Online: Rick Brewer, Dina Burshteyn, Carmen Davidson, Elisabeth Rowan, Carol Taylor, Mary Vaughn.

Call to Order: President Mary Congleton called the meeting to order at 1:19 p.m.

Minutes of Previous Meeting: The minutes from the previous meeting appear on the KLMA web page.

Treasurer’s Report: Debbie Sullivan distributed the KMLA Treasury Report, July 28, 2009, which showed an ending balance – less payments for the speaker at the last meeting, of $7,872.66. Ms. Sullivan addressed the issue of a $60 institutional check fee.


Committee Reports:

The president asked committee chairs to defer their reports unless there was pressing committee business in order to focus on approval of the bylaws. Ann Schaap reported on the status of Stat!Ref, a KMLA consortial medical e-book database to which some of the member institutions subscribe. There were no other reports, but Mr. Brown asked if anyone had any issues with the KMLA web page. Attendees indicated the web page was working well.


Bylaws:

Previously via email, Mary Congleton had sent out the bylaws and side-by-side comparisons of KMLA and the Kentucky Health Sciences Consortium and Bluegrass Medical Libraries bylaw language. A detailed bylaw-by-bylaw discussion ensued. Ms. Congleton moved the bylaws changes be accepted; this was seconded by Mr. Nixon. The bylaws were unanimously approved as changed. The approved bylaws will soon appear on the KMLA web page.


Announcements:

Ms. Brinkman mentioned the U of L Changing The Face Of Medicine:
Celebrating America’s Women Physicians. [the following is an excerpt from that web page:] Monday, August 10th through Thursday, Sept. 17th Kornhauser Health Sciences Library, University of Louisville 500 South Preston Street(502) 852-5775 "Changing the Face of Medicine” presents women’s successful quest to become physicians and introduces outstanding physicians from across the United States through an interactive, multimedia traveling exhibit. The exhibit and all related events are free and open to the public. Please contact the library for exhibit hours, directions and further information on events.

There was general discussion on having the next meeting in the central part of the state. The meeting will focus on approval of Appendix I of the Bylaws.

Adjournment: the meeting adjourned at approximately 3:35 p.m.

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Kentucky Medical Library Association
Minutes for the June 12, 2009 Meeting
Held at the University of Kentucky's William T. Young Library

Members in Attendance
Lynne Bowman, Carol Brinkman, Charles Brown, Dina Burshteyn, Susan Byers, Wenda Webster Fischer, Susan Foster-Harper, Billie Anne Gebb, Tagalie Heister, Laurie Henderson, Bev Hilton, Mark Ingram, Neal Nixon, Nathan Ragland, Melinda Robertson, Elisabeth Rowan, Teresa Ruddell, Elizabeth Smigielski, Debbie Sullivan, Carol Taylor, Nancy Utterback, Lonnie Wright, and Belinda Yff.


The Meeting was called to order at 1:00 pm.

Welcome & Introductions

Ms. Congleton introduced speaker Lisa Traditi, MLS, AHIP, to the members. Ms. Traditi is the head of education at the University of Colorado, Denver, Health Science Library. She addressed the topic of "The Librarian in Evidence: Our Role in EBHC." She talked about learning objectives, teaching to clinicians, resources, real-time Evidence-Based Practice(EBP), and marketing. [See this document for details of the presentation].
The members of KMLA who were present introduced themselves.

Minutes of the Previous Meeting

Ms. Congleton solicited additions of corrections to the previous meeting's minutes. No requests for adds or changes were submitted.
Ms. Foster-Harper moved for acceptance of the minutes. Mr. Brown seconded the motion.
Ms. Congleton also discussed committee selection. Mr. Wright indicated that most committee members remained on the committeed to which they belonged previously.

Treasurer's Report

Ms. Sullivan's report was submitted to the group. Bills from the meeting will be paid soon, and there is a healthy amount of funds in the treasury.

Committee Reports

Awards/Recognition
Mr. Wright suggested sending a survey through the Listserv to get more specific instructions on paper indicating the direction that the committee should take.

Bylaws
Ms. Brinkman reviewed the last meeting's close examination of the bylaws. Questions about whether the bylaws page could be password protected were raised. The draft of the bylaws will be put on the webpage without password protection. Afterwards, members will be instructed to vote on approving them.

Continuing Education
Ms. Byars discussed continuing education issues. Ms. Congleton suggested future programs on library advocacy, emergency preparedness and a share session on members' favorite library-related blogs. KMLA might also have a program in Frankfort at either the Kentucky Historical Society or at KYVL.

Cooperative Services
Mr. Wright said that last year a program was held on DynaMed. Several attendees signed up for DynaMed, but there was no consortial arrangement for it. There are many more ebooks on MD Consult. KMLA has a consortial agreement with MD Consult. No more members can be added to the MD Consult consortia.
Stat!Ref is coming up for renewal.
The committee also wants to talk about the R2 Library of Electronic Medical Health Textbooks from the Rittenhouse Library that all the Baptist Hospitals are using.

ListServ
Ms. Utterback had nothing to report.

Publications
General discussion was made about whether to continue this committee since the directory is on the webpage. Ms. Congleton made a resolution to remove the publications committee. It carried.

Union List
Mr. Nixon commented that the list could be printed out in the past. It is now on Docline.

Web Page
Mr. Brown gave a report and demonstrated the webpage. He recognized the efforts by Ms. Yff and Mr. Ragland. The committee has tried to make the webpage dynamic and add more value by adding content relevant to the membership.
Ms. Congleton indicated that she has paper copies of the directory template for anyone who wants to have their information added.

Old Business

Mr. Wright stated that EBSCO is still running slowly. Others are not having the same problem. A general discussion regarding firewalls, bandwidth, etc. occurred. EBSCO sent Mr. Wright a list of potential diagnoses to give to Central Baptist Hospital's IT department. All EBSCO databases operating through KYVL have this speed problem. Ms. Utterback discussed talking to Jewish Hospital's IT department and walking their technical staff through the problem.
Ms. Gebb asked about the number of paper or e-journals to be members. Ms. Utterback indicated that members could be grandfathered in libraries who were already members. Bluegrass members were typically small and would not qualify. Mr. Wright said that Lourdes might not qualify in the future if they ever come back (they are currently closed). There was a comment about the forty title requirement, which was discussed at the last meeting (see roundtable section). Ms. Congleton asked if this requirement would be a hardship for future members. Mr. Nixon indicated that a future meeting would be devoted to bylaws which would include this discussion. Ms. Brinkman concurred. The continuing education committee will agree to do this.


New Business

State Disaster Partner
KMLA has been approached by a regional medical library consortium in southeast Massachusetts for partnering in the event of a state-wide loss of power. Services would be for emergency patient-care only. A straw poll indicated interest among the KMLA group, provided a suitable agreement is worked out. The Massachusetts consortium suggested two representatives from each group work toward this. Ms. Congleton will poll the listserv for interested individuals.

Teleconferencing Survey
Members who couldn't attend asked KMLA to discuss how they might participate via teleconference. Ms. Congleton suggested developing a Surveymonkey instrument to solicit what technology might be available close to members' libraries for them to use.

KYVL Focus Group
The Kentucky Virtual Library is seeking the input of the medical libraries in Kentucky with regard to their virtual collection. As such, Enid Wohlstein would like to conduct a two hour focus group with our members. Ms. Congleton suggested that an ad hoc meeting be set up with all KMLA members invited. Ms. Brinkman suggested that one representative per library might attend. This will be discussed further with KYVL.

Meeting Dates for 2009

A meeting will be set up for July 28th at the University of Louisville, which will focus on approval of bylaws. Future meetings will be September 8 (site yet to be determined) and November 10 at Baptist Hospital East in Louisville.

Announcements

Ms. Congleton announced an upcoming article for August 2009, titled "Health information on the Internet: Seeking the Gold Standard."
Ms. Brinkman passed out a brochure titled "Changing the Face of Medicine: Celebrating America's Woman Physicians." Also, a one-act play on Elizabeth Blackwell will be presented. More information will be given on the listserv. Holocaust medicine will be the next exhibit.

The meeting was adjourned at 1:39 pm.

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Kentucky Medical Library Association
Minutes for the November 9, 2010 Meeting
Baptist Hospital East
Louisville, KY


Members Present at Meeting:
Nathan Ragland, Belinda Yff, Dina Burshteyn, Chris Dobbs, Debbie Sullivan, Mary Congleton, Carol Taylor, Teresa Ruddell, Pansy Adams, Anne Sabetta, Ann Schaap, Sue Raymond, Carol Brinkman, and Nancy Utterback.

Call to Order:
President Congleton called the meeting to order at 1:10 p.m.

Welcome & Introductions:
The membership was welcomed to the meeting.

Minutes of Previous Meeting:
The minutes of the September 28, 2010 meeting of KMLA were approved by acclamation.

Treasurer's Report:
  • Debbie Sullivan presented the Treasurer’s Report. She indicated that $8,738.79 was in the Treasurer’s account.
  • Debbie Sullivan stated that she has sent out dues invoices to the KMLA membership. They are due in January 2011.
Committee Reports:
Awards/Recognition
The committee is working on a proposal for a scholarship that will aid members in attending continuing education opportunities. They are still working on the proposal.

Bylaws
The question was raised as to whether meeting attendance is mandatory for members. After consulting the bylaws, it was determined that it is not.

Communications
  • Some messages sent through the Listserv are not going through to their intended recipients. A note will be sent to those members to determine whether they are still active with KMLA.
  • The idea of making the website more interactive has been raised.
Continuing Education
The Continuing Education committee will send out surveys to the membership on CE activities for 2011.

Cooperative Services
  • Nature Publishing Group – An offer by NPG to the KMLA membership is still on the table. Discounts are being offered for group purchases by multiple members. The details of the offer will be sent to the membership.
  • Rittenhouse – R2 ebooks are currently on sale. Rittenhouse is offering a deal in which groups of three hospital libraries can share ebook purchases, with only one concurrent user per book. Norton and the VA are looking into taking advantage of this opportunity.
  • Ovid’s Nursing Full-Text Plus – Norton is looking into purchasing this, but the vendor is slow in making an offer. The database has approximately 45 quality nursing titles with no embargoes. KMLA will investigate a group purchase of this product. Details will be sent out on the Listserv.
Old Business:
There was no old business to discuss.

New Business:
The issue of adding requirements for meeting attendance by the membership was raised. The Bylaws Committee will send out information on this proposed requirement and request input on the Listserv. A vote will be made on this in May 2011.

Meeting Dates for 2011: (Subject to Change)
  • May 10, 2011
  • July 12, 2011
  • September 13, 2011
  • November 8, 2011
Announcements:
  • ABCs of Ebooks: Strategies for the Medical Library (MLA Webcast) – This webcast is scheduled for November 10, 2010. UL and UK Libraries are hosting the event. MLA credits are being awarded for attendance. While discussing the webcast, a proposal was made to coordinate future KMLA meetings with similar events.
  • Time=Money Promotional Materials – NNLM/GMR is offering art for brochures, posters, and bookmarks. GMR is discussing whether to print and sell the materials in addition to offering the art in electronic format. It was moved that KMLA obtain materials for interested members, paying via the treasury. The motion carried. A poll will be conducted to see what materials the membership wants.
  • KYVL Dues Increase – the member prices for KYVL have increased. The current prices are subject to change if members drop out of the consortium.
  • Sue Raymond and Carol Taylor are retiring. This was their last KMLA meeting.
  • The University of Louisville is interviewing for a new Dean of Libraries soon.
Adjournment:
The meeting was adjourned at 2:25 p.m.


Minutes submitted by Nathan Ragland.


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Kentucky Medical Library Association
Minutes for the September 28, 2010 Meeting
Paul Sawyier Public Library
Frankfort, KY


Members Present at Meeting:
Elisabeth Rowan, Billie Anne Gebb, Zach Young, Belinda Yff, Nathan Ragland, Mary Congleton, Anne Sabetta, Debbie Sullivan, Susan Foster-Harper, Carla Townsend, Lonnie Wright, Sue Raymond, Carol Brinkman, Lynne Bowman, Janet Stith, Mary Vaughn, Laurie Henderson, and Susan Byars.

Guests Present at Meeting:
Marilyn J. Musacchio

Call to Order:
President Congleton called the meeting to order at 12:00 p.m.

Welcome & Introductions:
  • Dr. Marilyn J. Musacchio, Dean of Nursing at Sullivan University, was introduced to the KMLA membership as a guest during the meeting.
  • Anne Sabetta was welcomed back to KMLA. Technically a new member, she is now located at the JCTC Shelbyville campus.
Minutes of Previous Meeting:
The minutes of the July 13, 2010 meeting of KMLA were approved by acclamation.

Treasurer's Report:
  • Debbie Sullivan presented the Treasurer’s Report. She indicated that $8,916.81 was in the Treasurer’s account.
  • It was suggested that funds from the treasury be allocated for scholarships for KMLA members to attend MLA or other conferences. Recipients may be required to present reports on their experiences during the following KMLA meeting. The Awards and Recognition committee will look into this possibility. President Congleton and Lonnie Wright will work up a proposal for the next meeting.
Committee Reports:
Awards/Recognition
There was nothing to report at this time.

Bylaws
There was nothing to report at this time.

Communications
There was nothing to report at this time.

Continuing Education
The Continuing Education committee will send out surveys to the membership on CE activities for 2011.

Cooperative Services
Ovid has rescinded outstanding offers it had made to several libraries in Kentucky belonging to the GMR Licensing Group. It is believed that Ovid is looking into revising its contracts.

Old Business:
  • SEMCO Buddy Libraries
    The Southeastern Massachusetts Consortium of Health Sciences Libraries wishes to be KMLA’s “Buddy Consortium” in the case of natural disaster or other emergency. President Congleton and a representative from their association have composed a Memorandum of Understanding. President Congleton asked for KMLA members to examine the current draft of the document. Carla Townsend and Susan Byars volunteered to do so.
New Business:
  • The University of Kentucky is withdrawing from the MD Consult consortium.
  • Nature Publishing Group
    Nature Publishing Group has extended an offer to KMLA member hospital libraries discounted online materials. The discount will increase based on the number of hospitals that subscribe to the materials. The individual subscribing hospitals can be billed separately. Further information and a list of materials will be sent to the KMLA listserv. Several members requested to see the license agreements for the materials.
  • Nominating Committee Appointment
    President Congleton requested volunteers to form a nominating committee for the presidency. Carol Brinkman and Anne Sabetta volunteered to serve on the committee.
Meeting Dates for 2010:
  • November 9 – Baptist Hospital East, Louisville
    The meeting time is to be determined.
Announcements:
  • On November 10, 2010, 2:00-3:30 EST, MLA will present a webcast entitled "ABCs of eBooks." Viewing locations will be announced soon.
  • October is National Medical Librarians Month. This year's theme is "Better Outcomes Through Health Literacy." See the MLA website for promotional ideas and examples of what other libraries have done in the past to celebrate.
  • MLAFocus, the MLA online newsletter, has announced the MLA Bootcamp for new health science librarians. It is offering free information and tools to medical librarians. The resources may be found on MLA's website.
  • Sue Raymond will retire from University Hospital Library soon. In October 2010, her position will be posted.
  • The National Training Center is offering PubMed, TOXNET, and NLM Gateway/ClinicalTrials.gov classes in October 2010. They are free, but registration is required.
      PubMed, October 18, 2010, Louisville, KY
      PubMed, October 22, 2010, Lexington, KY
      NLM Gateway/ClinicalTrials.gov, October 19, 2010, Louisville, KY
      TOXNET and Beyond, Thursday, October 21, 2010, Lexington, KY
      Registration: http://nnlm.gov/ntcc/classes/register.html

Adjournment:
The meeting was adjourned at 12:49 p.m.

Presentation:
Lonnie Wright presented "Electronic Books: Our journey along the digital divide." He discussed Central Baptist Hospital’s experiences with various ebook platforms and formats. He recommended two articles for further study on the issue:

Heyd, M. (2010). Three e-Book Aggregators for Medical Libraries: NetLibrary, Rittenhouse R2 Digital Library, and STAT!Ref. Journal of Electronic Resources in Medical Libraries 7 (1), 13-41.

Schott, M. C. (2010). Spanning the Digital Divide: Low-Cost Digital Solutions for the Small Hospital Library. Journal of Electronic Resources in Medical Libraries 7 (2), 135-142.



Minutes submitted by Nathan Ragland.

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Kentucky Medical Library Association
Minutes for the July 13, 2010 Meeting
Auditorium of the William T. Young Library
University of Kentucky
Lexington, KY


Members Present at Meeting:
Charles Brown, Lynne Bowman, Susan Byars, Carol Brinkman, Mary Congleton, Carol Simpson-Davis, Billie Anne Gebb, Bev Hilton, Mark Ingram, Neal Nixon, Elizabeth Smigielski, Elisabeth Rowan, Robert Shapiro, Janet Stith, Rita Tobin, Nancy Utterback, Mary Vaughn, Jessica Wilson, Lonnie Wright, and Belinda Yff.

Guests Present at Meeting:
None

Call to Order:
President Congleton called the KMLA business meeting to order at 2:30 p.m.

Welcome & Introductions:
Mary Congleton introduced new members Carol Simpson-Davis from Knowstone Information Associates and Robert Shapiro, a new librarian at the UK Medical Center.

Minutes of Previous Meeting:
The April 23, 2010 KMLA meeting minutes, which appear on the KMLA webpage and which had been previously emailed to members via the listserv, were approved by acclamation.

Treasurer's Report:
Mary Congleton gave the report for Debra Sullivan, who could not attend: $8,836.81 was in the Treasurer's account.

Committee Reports:

Awards/Recognition
Lonnie Wright put out a call for possible awardees.

Bylaws
Carol Brinkman indicated there was no report.

Communications
Charles Brown indicated that several directory updates were made to the website after the last reminder.

Continuing Education
It had been previously proposed that the September KMLA meeting be scheduled so GMR’s Samanthi Hewakapuge, who will be at KLA presenting a class on consumer health for the senior population. However, President Congleton indicated that KLA’s charges would be prohibitive. So, alternatively, the next meeting may be held at the Paul Sawyier Public Library in Frankfort with Lonnie Wright presenting a program on ebooks platforms. Ms. Congleton will doodle date info to the membership via the listserv. KMLA may attempt to schedule Ms. Hewakapuge at another time.

Cooperative Services
No report.

Other Committees
There were no other committee reports.

Old Business:
  • GMR E-Licensing Group: Mary Congleton indicated that GMR is still working towards group purchases for its 10 state region, and is analyzing results of the survey taken this spring on GMR member library database needs. Members will in future be able to go to the GMR site to sign up for the GMR e-licensing listserv.
  • SEMCO Buddy Libraries: The Southeast Massachusetts Library Consortium is now ready to move forward with establishing a partnership with KMLA for backup assistance during region-wide emergencies. A memorandum of understanding is currently in the works and will be presented to the membership at a later date.
New Business:
None.

Meeting Dates for 2010
  • September (date to be determined)
  • November 9
Announcements:
  • Lonnie Wright mentioned that Central Baptist Hospital is looking at Ovid’s Nursing journal subscription. He also discussed Stat!Ref’s new option for combining KMLA and solo interfaces.
  • Elisabeth Rowan announced that Rittenhouse’s Rites of Spring Sale continues through the end of July.
Adjournment
The meeting was adjourned at 3:10 p.m.


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Kentucky Medical Library Association
Minutes for the April 23, 2010 Meeting
Hospice of the Bluegrass
Lexington, KY


Members Present at Meeting:
Pansy Adams, Charles Brown, Dina Burshteyn, Susan Byars, Carol Brinkman, Mary Congleton, Frank Davis, Carmen Davidson, Marjorie Ferguson, Susan Foster-Harper, Billie Anne Gebb, Tagalie Heister, Laurie Henderson, Bev Hilton, Mark Ingram, Elizabeth Smigielski, Valerie Perry, Nathan Ragland, Mindy Robertson, Elisabeth Rowan, Teresa Ruddell, Ann Schaap, Carla Townsend, Mary Vaughn, Lonnie Wright, and Belinda Yff.

Guests Present at Meeting:
Holly Ann Burt

Call to Order:
President Congleton called the KMLA business meeting to order at 12:38 p.m.

Welcome & Introductions:
Thanks were expressed to Susan Byars for hosting the meeting and to Holly Ann Burt from the GMR of NN/LM for giving a presentation on The PubMed for Experts (morning session) and PubMed and the Evidence-Based Universe classes (afternoon session). Two CE credits will be granted for each session.

Minutes of Previous Meeting:
The minutes of the November 10, 2009 KMLA meeting were approved by acclamation.

Treasurer’s Report:
Ann Schaap gave the report for Debra Sullivan, who could not attend. Ms. Schaap indicated that $8,913.66 was in the Treasurer’s account and she also distributed a list of membership statements.

Committee Reports:

Awards/Recognition
Lonnie Wright put out a call for volunteers for his committee.

Bylaws
Mary Congleton suggested that members contact Carol Brinkman for problems with the bylaws.

Communications
Mary Congleton reminded members to contribute directory information for the website.

Continuing Education
  • Susan Byars asked if anyone was interested in presentations on library applications for twitter, social networking applications, etc. Several people expressed interest.
  • Samanthi Hewakapuge from GMR will be at KLA presenting a class on consumer health for the senior population. Carol Taylor suggested we combine our meeting with the class at KLA scheduled 1:00-4:00 on Wednesday, September 15th. Susan Byars moved that we have a combination meeting on September 15th with the class. We could hold our business meeting, then lunch, then the class for 2 continuing education credits. The motion was seconded by Marjorie Ferguson. The motion carried.
  • If anyone has a topic of interested for continuing education, they should send it to the KMLA listserv.
Cooperative Services
  • Mary Congleton asked about the GMR’s electronic resource cooperative purchase efforts. Ann Schaap talked to contacts regarding AccessMedicine, Dynamed, etc., and will send out a survey. Usually members are interested based on a fixed price. The survey is not yet ready, but the prices will be listed. In the future, this online survey will be sent to GMR members.
  • Lonnie Wright mentioned the vendor Rittenhouse and said their rep wanted to address our group possibly regarding their R2 healthcare eBook service to which the Baptist hospitals currently subscribe. The sales rep, Steve Morandi, said the members could share the platform fee ($2,500) and then select ebooks according to their business model. Ann Schaap indicated that Norton has some R2 books and gets turnaway reports for books with only one simultaneous user. Perhaps, KMLA could have the sales rep visit in July. Marjorie Ferguson indicated that - if one vendor attended, it might be problematical. However, Lonnie Wright said he did not object to a vendor attending a meeting for a brief presentation and then leaving. He did object to vendors becoming members. Mary Congleton will conduct a Doodle survey on vendor attendees.
Other Committees
There were no other committee reports.

Old Business:
There was no old business discussed at the meeting.

New Business:
KYVL Update
Ann Schaap is on a KYVL strategic plan subcommittee. As such, she is investigating how other states contribute to support statewide database networks. She is trying to determine the basis for paying for each KYVL member. She represents the small hospital group and might recommend “bed size” or “total number of employees” as a basis for contribution. KYVL also gets usage statistics for each library, but it does not have budget or collection development statistics for hospital libraries, which are often private. Though the State can see public information, KMLA members might object to submitting budget information. Rhetorically, Ann Schaap asked if anyone felt comfortable making collection development budgets available to KYVL. An issue might be: one library with a high budget might cause another library’s budget to be decreased. Private academic KYVL fees were based on statistics and full-time employees. Ann Schaap indicated the entry-level fee for KYVL is $1,650. Relatedly, Charles Brown indicated that KYVL will soon issue their database assessment survey link. In case they want to provide database input to KYVL, the link will be posted on the KMLA webpage and will also be provided to members through the listserv.

NLM Update – Holly Ann Burt
  • Holly Ann Burt is willing to come out and provide training sessions for KMLA. Usually, she requires ten librarians per session.
  • Funding through GMR will restart May 1st, however, no new subcontracts ($12,000-$40,000) will be available until the new contract in May 2012. EFTS awards at @200 are available for Docline libraries: contact Charniel McDaniels at NN/LM for more information.
  • Working on a new contract to bring the NTC (National Training Center) to Chicago, 2011-2016.
Meeting Dates for 2010
  • July 13
  • September 15 (NOTE: Changed date from September 14)
  • November 9
Announcements:
  • Billie Anne Gebb indicated that the ILL technician at the Frontier School of Midwifery is leaving and, consequently, Ms. Gebb will be handling ILL in the meantime.
  • Lonnie Wright stated that Central Baptist Hospital now has a history center and he has a new history center librarian.
Adjournment and group photo for MIDLINE
Lonnie Wright took a photograph for MIDLINE.

The meeting was adjourned at 1:28 p.m.


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Kentucky Medical Library Association
Minutes for the November 15th, 2011 Meeting
Baptist Hospital East
Louisville, KY


Members Present at Meeting:
Michel Atlas, Carol Brinkman, Charles Brown, Dina Burshteyn, Chris Dobbs, Wenda Webster Fischer, Nathan Ragland, Debra Sullivan, Carla Townsend, Lonnie Wright, Belinda Yff, Judy Wulff.

Guests Present at Meeting:
Marilyn Musacchio, Gary Christopher

Call to Order, Welcome & Introductions:
President Carla Townsend welcomed the membership to the meeting at 11:40 am. Lunch was served from 11:45 am to 12:30 pm.
12:40-1:10 pm: Gary Christopher, MLIS, MA, sales representative from STAT Ref! gave a brief demonstration of the resources available in STAT Ref! and talked to the assembled group about pricing options for STAT Ref! products.
1:15 pm: Business meeting was convened.

Business Meeting:

Minutes of Previous Meeting approval:
The minutes of the September 13, 2011 meeting of KMLA were approved by acclamation.

Treasurer's Report:
Debbie Sullivan presented the November Treasurer’s Report. She indicated that $8973.85 was in the treasury.

Committee Reports:
Awards/Recognition
Chair: Lonnie Wright, Central Baptist Hospital
Michel Atlas, U of L Kornhauser Medical Library
Carol Brinkman, U of L Kornhauser Medical Library
Lonnie Wright spoke for the committee. Mary Congleton’s gift for being the most recent past president will be taken to her by Lonnie and Carla sometime in the near future. Any further awards of monetary value, such as scholarships or reimbursements for conference fees etc. have been put on hold until we can further explore the possibility of gaining tax exempt status for the KMLA. The president, Carla Townsend, has agreed to research this option more thoroughly and will present her findings to the group at the Spring 2012 meeting.

Bylaws
Chair: Carol Brinkman, U of L Kornhauser Medical Library
Mary Congleton, UK Medical Center Library
Anne Sabetta, JCTC
There was no report from the bylaws committee.

Continuing Education
Chair: Billie Anne Gebb, Frontier Nursing University
Susan Byars, Hospice of the Bluegrass
Laurie Henderson, St Joseph Health System Library
No members of the committee were present to report.

Cooperative Services
Chair: Lonnie Wright, Central Baptist Hospital Library
Judy Wulff, U of L Kornhauser Medical Library
Lonnie Wright spoke for the committee. STAT Ref! was the main focus as that renewal is coming due at the first of the year. There is still a consortial deal in place for STAT Ref! and any requests for either new members or new book requests will be due to Judy Wulff by December 1, 2011.

ListServ
Chair: Nancy Utterback, U of L Kornhauser Medical Library
No members of the committee were present to report.

Publications
Chair: Elisabeth Rowan, Shriners Hospital
Teresa Ruddell, Trover Health System, Madisonville
No members of the committee were present to report.

Web Page
Chair: Nathan Ragland, Sullivan University
Charles Brown, Sullivan University
Belinda Yff, Sullivan University
There was no report from the Web Page committee.

Old Business:
There was no old business to discuss.

New Business:

  • Free emeritus membership for retired members of the KMLA: To make this an official option, Carol Brinkman will draft a change to the bylaws and present the draft for approval at the next meeting she attends.
  • Reducing the number of official yearly KMLA meetings: Carla Townsend will send a survey out to the KMLA membership via the Listserv to see if a consensus can be reached on reducing the number of yearly meetings to two or three. The assembled group seemed to think that at least a Spring and a Fall meeting are still desirable with a possible third Summer meeting, but four meetings a year is not necessary.
  • Beginning plans for the November 2012 meeting: In recognition of U of L’s 175th anniversary, Carol Brinkman suggested we plan on having our November 2012 meeting at U of L. There will be NLM exhibits and a presentation on medical history. More details to come as we get closer to the time.
Meeting Dates for 2012:
Pending the results of the member survey, as mentioned above in the New Business section, the number of meetings may be reduced or changed but as of this meeting, there will definitely be a Spring meeting in May to be held at Central Baptist Hospital in Lexington and there will be a Fall meeting in Louisville in November. Actual dates still to be determined.

Adjournment:
The meeting was adjourned at 3:15 p.m.


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Kentucky Medical Library Association
Minutes for the September 13th, 2011 Meeting
Sullivan University Library
Louisville, KY


Members Present at Meeting:
Charles Brown; Dina Burshteyn; Susan Byars; Wenda Webster Fischer; Gene Haynes; Leslie Pancratz; Valerie Perry; Nathan Ragland; Ann Schaap; Elizabeth Smigielski; Debra Sullivan; Carla Townsend; Nancy Utterback; Lonnie Wright; and, Belinda Yff.

KMLA attendees were provided a tour of the SU College of Pharmacy by Dr. Kimberly K. Daugherty, Pharm.D., BCPS, Associate Professor and Assistant Dean of Academic Affairs and Assessment: http://www.sullivan.edu/pharmacy/

College of Nursing and Allied Health Dean, Dr. Marilyn Musacchio, provided an overview of the new SU nursing program. Dr. Musacchio brings extensive experience in administration, research, teaching, service and clinical practice. She received her bachelor’s degree from Spalding University in Louisville, her master’s and nurse-midwife certificate from the University of Kentucky in Lexington, and her doctorate in nursing research from Case Western Reserve University in Cleveland, Ohio.

NN/LM GMR rep Max Anderson presented a 4-hour CE program, INFORMATION ANYWHERE: MOBILE TECHNOLOGY, LIBRARIES AND HEALTH, which focused on Mobile Technology and Libraries (think iPad apps, smartphones, etc.).

Meeting Dates for 2011: (Subject to Change)
  • November, 2011 (Baptist East)
Adjournment:
The meeting was adjourned at 4:20 p.m.



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Kentucky Medical Library Association
Minutes for the June 3rd, 2011 Meeting
Central Baptist Hospital
Lexington, KY


Members Present at Meeting:
Pansy Adams, Carol Brinkman, Charles Brown, Susan Byars, Carmen Davidson, Susan Foster-Harper, Billie Anne Gebb, Mark Ingram, Nathan Ragland, Elisabeth Rowen, Ann Schaap, Debra Sullivan, Carla Townsend, Lonnie Wright, Judy Wulff, Zach Young, and Belinda Yff.

Call to Order:
President Townsend called the proceedings to order at 11:02 a.m.

Welcome & Introductions:
  • New President Carla Townsend welcomed the membership to the meeting at Central Baptist Hospital. Hand Massage was provided by Healing Hands Massage Therapy.
  • EBSCO representative Cheryl Wood provided detailed information on EBSCO E-Books. Then, Healing Hands Massage Therapy provided a brief program on stretching.
  • Following lunch, the President convened the business meeting at 1:08 p.m.
Business Meeting:

Minutes of Previous Meeting:
The minutes of the November 9, 2010 meeting of KMLA were approved by acclamation.

Treasurer's Report: Debbie Sullivan presented the Treasurer’s Report. She indicated that $9,993.79 was in the Treasurer’s account.

Committee Reports:
Awards/Recognition
(Lonnie Wright, Central Baptist Hospital Library Michel Atlas, U of L Kornhauser Medical Library): Mr. Wright, the committee chair, indicated that KMLA wishes to help assist members with funding for this fall’s Midwest MLA meeting in Indianapolis. Their presentations to the group would benefit the membership, although they would not be a MLA CE.

Bylaws
(Mary Congleton, U of K Medical Center Library/Area Health Education Center; Carol Brinkman, U of L Kornhauser Medical Library; Anne Sabetta): Chair Ms. Brinkman indicated she would have a report for the next meeting.

Continuing Education
(Carol Brinkman, U of L Kornhauser Medical Library; Billie Anne Gebb, Frontier School of Midwifery and Family Nursing Library; Susan Byars, Hospice of the Bluegrass; Laurie Henderson, St. Joseph Health System Library): Mr. Wright indicated that Dr. Dorothy Brockopp had written an article in Oncology Nursing Forum about hospitals becoming magnet. Dr. Brockopp had subsequently presented this article at the Oncology Nursing conference. Since hospital libraries are an integral part of her magnet plan, the committee might approach her for a presentation. Also, the committee continues to review the MLA CE option whereby KMLA would sponsor a member to attend MLA and then present a program based on their experience. Billie Ann Gebb liked the MLA CE suggestion discussed earlier. A MLAnet.org CE handout was distributed and Mr. Wright suggested Ms. Gebb look through it for a 3-hour CE class which could be presented at a future meeting. She will set up a survey via email to solicit input from the membership. Ms. Schaap commented that she had seen an eBook CE in which the membership might be interested; and, relatedly, she also suggested requesting the KYVL rep speak at an upcoming meeting.

Cooperative Services
(Carla Townsend, Central Baptist Hospital Library; Lonnie Wright, Central Baptist Hospital Library; Judy Wulff, U of L Kornhauser Medical Library): Billie Ann Gebb volunteered to be committee chair. Ms. Schaap volunteered for the KYVL Funding workgroup position. President Townsend volunteered as the KYVL Alliance hospital libraries representative. Mr. Wright discussed MD Consult consortium changes. He also discussed Ovid Nursing FT purchase options. Ms. Schaap has previously unsuccessfully pursued Ovid discounts through FOKAL. Ovid MD is a new product that might function as a more economical alternative to UTD. Mr. Wright also suggested an outreach component be added to this committee. Since Ms. Brinkman is the U of L outreach librarian, she will lead this initiative. Anyone interested in assisting with outreach support – such as persons with Docline expertise, should contact Ms. Brinkman.

ListServ
(Nancy Utterback, U of L Kornhauser Medical Library): No report was available, but the membership indicated that the listserv is working well. The method for adding new members was discussed. Also, Billie Ann Gebb will create a KMLA face book page.

Publications
(Elisabeth Rowan, Shriners Hospital; Carol Taylor, Owensboro Medical Center; Teresa Ruddell, Regional Medical Center – Madisonville): Elizabeth Rowan was selected to chair this committee and she will preserve the printed directory which is often used when computers are down.

Union List
(Leslie Pancratz, Norton Healthcare; Gene Haynes, Veterans Hospital – Louisville; Deborah Kessler, Veterans Hospital – Lexington): The utility of the union list was questioned: Mr. Young moved that it be eliminated; Ms. Brinkman seconded. Motion carried.

Web Page
(Charles Brown, Sullivan University, Belinda Yff, Sullivan University, Nathan Ragland, Sullivan University): Mr. Ragland was selected as the new chair. The web site is updated regularly.

Old Business:
There was no old business to discuss.

New Business:
There was no new business to discuss.

Meeting Dates for 2011: (Subject to Change)
  • mid-July, 2011 (in Frankfort with Dr. Brockopp of a KYVL speaker?)
  • mid-September 2011 (perhaps at Sullivan University)
  • November, 2011 (Baptist East)
Announcements:
  • Ms. Schaap, KMLA’s current 2-year appointed GMR rep, discussed the position: meeting costs are paid by GMR. Ms. Rowan was appointed the new 2-year KMLA rep. President Townsend is the temporary Midwest MLA representative; Ms. Schaap is the current Midwest Chapter volunteer. The GMR Docline rep communicates member changes to Docline. Max Anderson is the Docline Liaison. President Townsend asked the membership about the viability of several facilities, some of whom KMLA might assist via outreach.
  • Ms. Gebb indicated that her institution’s name would become Frontier Nursing University as of July 1st, 2011.
Adjournment:
The meeting was adjourned at 2:42 p.m.



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Kentucky Medical Library Association
Minutes for the November 13th, 2012 Meeting
Kornhauser Health Sciences Library
University of Louisville
Louisville, KY


Members Present at Meeting:
Michel Atlas, Carol Brinkman, Charles Brown, Kathie Johnson, Neal Nixon, Leslie Pancratz, Cecilia Railey, Ann Schaap, Elizabeth Smigielski, Carla Townsend, Vida Vaughn, Lonnie Wright, and Belinda Yff.

Call to Order:

Welcome & Introductions:
At 11:06 a.m., President Townsend, welcomed the membership and introduced the program commemorating the 175 anniversary of the Kornhauser Health Sciences library. She also discussed KMLA slate of candidates for next year’s (2013-2015 term) KMLA officer election. Kathie Johnson moved Vida Vaughn, the unopposed presidential candidate, to be elected. Subsequently, Ms. Vaughn was elected president by acclamation; and, Charles Brown and Debra Sullivan will continue in their respective positions as KMLA secretary and treasurer.

Committees are the same for the time being. No formal committee reports were given at this abbreviated business meeting. Three meeting per year will be scheduled. Lonnie Wright mentioned that the spring meeting needs to be prepared in advance since it will be a CE meeting.

12:00 -- Lunch (provided by U of L)

12:27 -- Kathie Johnson from U of L gave a presentation on the history of the Kornhauser Library to commemorate its 175th anniversary. Member libraries were also invited to give short presentations on the history of their libraries. Lonnie Wright gave a presentation of the history of the Baptist Hospital libraries followed by a montage of all KMLA libraries.

2:30 -- Tour of the Kornhauser history collections and the NLM Harry Potter exhibit.

The next issue of KENTUCKY LIBRARIES will focus on Kentucky health science libraries. Kathie Johnson indicated that eleven had been submitted to Kentucky Libraries by member health sciences libraries as part of the special December 2012 issue. Articles not accepted for publication can be put online for the KMLA permanent file. Electronic copies can be submitted to Charlie Brown for entry on the KMLA webpage. Then, a physical copy of the issue of the Kentucky Libraries issue should be archived with Kathie Johnson at U of L Kornhauser archives. A general discussion of the KMLA (and preceding organization’s) archives ensued.

Treasurer's Report:
Debbie Sullivan was absent, but had previously emailed the Treasurer’s Report, which indicated a current Treasurer’s account balance of $10,418.85.

Announcements:
Lonnie Wright indicated that the Baptist Healthcare system is regionalizing and rebranding with the recent addition of Baptist Health Richmond, Baptist Health Madisonville (Patty A. Clay) and Russell County hospitals. Central Baptist Hospital will change its name to Baptist Health Lexington in January 2013. Hardin Memorial Hospital is managed by Baptist Health, but not owned. Central Baptist Hospital library dropped TDnet and acquired Ebsco’s Discovery Service along with Elsevier’s Clinical Key. Baptist Health’s Chief Medical Officer, Dr. Prather, would like all of the Baptist Health libraries to have a baseline collection of online resources.

Cecilia Railey indicated that Ebsco is coming soon to get her e-journal subscription access working. HMH physicians prefer digital access to journals. Some parts of HMH are being renovated, but renovations will not occur in the library. On Nov. 16th, Ms. Railey will go to Lexington to shadow Central Baptist Hospital’s librarians.

Michel Atlas indicated that U of L will be hosting the regional conference of the Midwest Chapter of MLA from October 2-6, 2015. Ms. Atlas is the conference Chair and welcomes member involvement. The conference will be held at the Galt House.

Belinda Yff indicated that Sullivan University library had upgraded the KYVL’s CINAHL to CINAHL PLUS with Full Text. To provide additional support for its new nursing program, Sullivan has also added the Lippincott Williams & Wilkins (LWW) Nursing & Health Professions Premier Collection.

Carol Brinkman is no longer the U of L outreach librarian (Michel Atlas is now in that position). Ms. Brinkman is back in technical services.

Neal Nixon indicated that U of L Kornhauser is looking for a temporary reference librarian.

Kathie Johnson has been working on commemorating the U of L Health Sciences library’s 175th anniversary. She added that a physician from Manchester, England, whose research was funded by the Wellcome Trust, had recently visited the U of L Health Science library archives. Another visiting researcher focused on integration of the hospitals in Louisville.

2:08 p.m. -- Departure


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Kentucky Medical Library Association
Minutes for the August 14th, 2012 Meeting
Hardin Memorial Hospital
Elizabethtown, KY


Members Present at Meeting:
Carol Brinkman, Charles Brown, Dina Burshteyn, Mary Congleton, Carmen Davidson, Marjorie Ferguson, Kathy Johnson, Virginia Marx, Neal Nixon, Maggie Nunley, Nathan Ragland, Cecilia Railey, Teresa Ruddell, Ann Schaap, Debbie Sullivan, Carla Townsend, Nancy Utterback, Vida Vaughn, Carol Watwood, Lonnie Wright, and Belinda Yff.

Guests Present at Meeting:
Samanthi Hewakapuge (GMR) and Tommy Smith (Ovid)

Call to Order:

Welcome & Introductions:
On behalf of President Townsend, at 10:30 a.m., Lonnie Wright welcomed the membership and introduced Samanthi Hewakapuge (GMR), Tommy Smith (Ovid Regional Sales Manager), and thanked Cecilia Railey, Hardin Memorial Hospital librarian, for hosting the meeting.

11:00am    Lunch (Panera) provided by OVID
11:45am    OVID presentation Presented by Tommy Smith
12:15pm    GMR presentation:
                Will Duct Tape Cure My Warts? Examining Complementary and Alternative Medicine
                Presented by Samanthi Hewakapuge
 2:30pm     KMLA Advance Agenda (Members had submitted all agenda items & announcements in advance)

Treasurer's Report:
Debbie Sullivan passed out the Treasurer’s Report, which had indicated that $10,373.85 was in the Treasurer’s account.

Announcements:

Carol Brinkman indicated the next KMLA meeting would be at U of L’s Kornhauser Health Sciences Library on November 13th to commemorate its sesquicentennial. The next issue of KENTUCKY LIBRARIES will focus on Kentucky health science libraries. Articles should be sent to Carol Brinkman (U of L’s Robin Harris is the editor).

Lonnie Wright suggested creation of a slate of candidates for next year’s KMLA officer election. Nancy Utterback will join Lonnie Wright on that committee.

Lonnie Wright introduced Carol Baker, a new member form St. Mary and Elizabeth’s Hospital; Charles Brown introduced Maggie Nunley, a new member from Sullivan University; Debbie Sullivan introduced Carol Watwood, a new member from WKU; Cecilia Railey, the HMH hosting librarian, introduced herself; Neal Nixon introduced Vida Vaughn, a new faculty member from the University of Louisville Kornhauser Health Science library.

Neal Nixon indicated that Jewish Hospital now has no library services at all and that Kathy Johnson is the archivist at Kornhauser. Louisville’s University Hospital’s disposition is still undecided. Lonnie Wright indicated that Baptist hospitals are regionalizing.

 2:28 p.m.     Departure


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Kentucky Medical Library Association
Minutes for the May 31, 2012 Meeting
Central Baptist Hospital
Lexington, KY


Members Present at Meeting:
Zelma Baker, Carol Brinkman, Charles Brown, Sheryl Champagne, Mary Congleton, Cindi Farmer, Billie Anne Gebb, Tagalie Heister, Laurie Henderson, Mark Ingram, JoAnn Jackson, Kathie Johnson, Elizabeth Kawa, Nathan Ragland, Nancy Utterback, Mary Vaughn, Mary Congleton, Janet Stith, Debbie Sullivan, Carla Townsend, Lonnie Wright, Beverly Hilton, and Belinda Yff.

Call to Order:
President Townsend called the meeting to order at 1:12 P.M.

Welcome & Introductions:
The membership was welcomed to the meeting. President Townsend passed around retirement cards for Judy Wolff and David Holt to be signed by the membership. It was announced that Cecelia Rammi is David Holt’s replacement. President Townsend presented former president Mary Congleton with a gift acknowledging her service to KMLA.

Discussion Items:
Ms. Sullivan’s treasurer’s report indicated a balance forward of $8,973.85 with $1,320 deposited for an ending balance of $10,293.85.

Minutes of Previous Meeting approval:
The minutes of the November 15, 2011 meeting of KMLA were approved by acclamation.

Reports from the Committees:

Awards/Recognition
Chair: Lonnie Wright, Central Baptist Hospital
Michel Atlas, U of L Kornhauser Medical Library
Carol Brinkman, U of L Kornhauser Medical Library
Ms. Congleton was given an award for her KMLA service.

Bylaws
Chair: Carol Brinkman, U of L Kornhauser Medical Library
Mary Congleton, UK Medical Center Library
Anne Sabetta, JCTC
At the last meeting, it was proposed to change the bylaws to reduce the number of meetings from four to three. Please see the below comparison of the current wording and the revised wording to reflect this change.

CURRENT BYLAWS WORDING:

VI. MEETINGS
  SECTION 1 - Regular meetings
    A. There shall be no less than four (4) regular meetings during the calendar year.
    B. Regular meeting dates shall normally be the second Tuesday in May, July, September and November.
    C. The meeting locations shall vary between sites in the state.
    D. The President shall set and distribute the meeting agenda prior to the meeting date.

REVISED WORDING:

VI. MEETINGS
  SECTION 1 - Regular meetings
    A. There shall be no less than three (3) regular meetings during the calendar year.
    B. Regular meeting dates shall normally be the second Tuesday in May, August and November.
    C. The meeting locations shall vary between sites in the state.
    D. The President shall set and distribute the meeting agenda prior to the meeting date.

Ms. Brinkman suggested voting on the reduction from four to three meetings per year. The vote was unanimous.

The months for the meetings were voted on separately. April was suggested as an option for May. Summer meetings are less well-attended. The wording was changed to seasons instead of months. The vote to accept the changes was unanimous.

APPROVED REVISION:

VI. MEETINGS
 SECTION 1 - Regular meetings
    A. There shall be no less than three (3) regular meetings during the calendar year.
    B. Regular meeting dates shall normally be the second Tuesday
    C. One meeting shall be held in the Spring, one in the Summer and one in the Fall.
    C. The meeting locations shall vary between sites in the state.
    D. The President shall set and distribute the meeting agenda prior to the meeting date.

Continuing Education
Chair: Billie Anne Gebb, Frontier Nursing University
Susan Byars, Hospice of the Bluegrass
Laurie Henderson, St Joseph Health System Library
We need to discuss what type of CE we want this year and whether we want this CE to occur at our August or November meeting.
Ms. Brinkman suggested a Fall meeting at UofL to coincide with their 175th anniversary, at which they will have history exhibits. They will also have an exhibition created by the National Library of Medicine, Harry Potter's World.
For the summer meeting it was decided to try to get Samanthi Hewakapuge, Consumer Health Coordinator from NN/LM GMR to present a training session, perhaps in Elizabethtown.

The committee will generate some suggestions for the membership.
Cooperative Services
Chair: Lonnie Wright, Central Baptist Hospital Library
Carol Brinkman, U of L Kornhauser Medical Library
Other than Judy Wulff’s retirement, no report was given. Lonnie Wright mentioned Central Baptist Hospital’s use of Athens or a proxy server as a cooperative services method.

ListServ
Chair: Nancy Utterback, U of L Kornhauser Medical Library
Ms. Utterback discussed emails that are not accepted at certain institutions and bounce back. She will query the listserv about these email addresses.

Publications
Chair: Elisabeth Rowan, Shriners Hospital
Teresa Ruddell, Trover Health System, Madisonville
Carmen Davidson, Western Baptist Hospital
No report was given.

Web Page
Chair: Nathan Ragland, Sullivan University
Charles Brown, Sullivan University
No report was given.


Old Business:

Tax exempt status for KMLA.
We had discussed this in the past related to the usage of our treasury funds for scholarships, etc.
Debbie Sullivan indicated that tax exemption status required an attorney and other expenses. President Townsend indicated that issuing scholarships and other expenses would require a tax exempt status.Mr. Brinkman suggested that President Townsend talk to Tom Underwood, Executive Secretary of KLA regarding tax exempt status.


New Business:

2015 MLA Meeting
President Carla Townsend been contacted by the Lexington Convention/Visitors Bureau and Donna Barbour-Talley, the Annual Meetings Chair for the Midwest Chapter of MLA. Apparently, in 2015 it will be Kentucky’s turn to host the Midwest Chapter meeting. Would Lexington be willing to be the host city? If not Lexington, then what city? This would be all new to me, so I need feedback/advice from the group members who have experienced hosting a chapter meeting like this before.
Nancy Utterback indicated that Louisville hosted MLA in 2006. It requires a lot of work. Nancy indicated that President Townsend should talk to Laura Davison, Neal Nixon, and Michel Atlas, who co-chaired the 2006 Louisville MLA visit.
Lonnie Wright indicated that this is President Townsend’s last year as president. She will talk to the UofL former co-chairs about the process and work with the membership to strategize for this event. She will also find out MLA’s needs before contacting Lexington’s convention visitors bureau to determine if those needs can be met. UofK’s tax exemption status would likely be needed.

Kornhauser Library
UofL’s Kornhauser Health Sciences library is celebrating its 175th anniversary. Historical books will be exhibited. The collection held by the library in the 1830s will be presented. An NIH exhibit on Harry Potter will also be presented in October.

Kentucky Libraries
At the request of Kathie Johnson, Archivist at the Kornhauser Library, the editorial board of Kentucky Library Association’s journal, Kentucky Libraries (KL), has agreed to publish issue # 4 of 2012 as a special issue on health sciences libraries in Kentucky. For this issue, all members of KMLA are encouraged to write something on the history of their library – even if just a few paragraphs. Other articles on topics related to health sciences libraries are also welcome. Please let Carol Brinkman know if you will contribute to this issue. Carol, a member of the KL editorial board, noted that publication is KL is not limited to KLA members and encouraged KMLA members to submit articles at any time.

Jill Sherman
Jill Sherman, formerly at UofL Kornhauser, is now with Sullivan College of Technology and Design.

Adjournment:
The meeting was adjourned at 2:00 p.m.

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