Minutes Archive

 

   2011

   Minutes for November 15, 2011
   Minutes for September 13, 2011
   Minutes for June 3, 2011

 

 

   2010

   Minutes for November 9, 2010
   Minutes for September 28, 2010
   Minutes for July 13, 2010
   Minutes for April 23, 2010

 

 

   2009

   Minutes for November 10, 2009
   Minutes for September 3, 2009
   Minutes for July 28, 2009
   Minutes for June 12, 2009

 

   2008

   All downloadable archival documents are in MS Word 2003 format.

   KMLA Minutes - August 12, 2008
   KMLA Minutes - November 11, 2008

 

   2007

   All downloadable archival documents are in MS Word 2003 format.

   KMLA Minutes - May 1, 2007
   KMLA Minutes - May 1, 2007 (Corrected)
   KMLA Minutes - July 10, 2007

 

   2006

   All downloadable archival documents are in MS Word 2003 format.

   KMLA Minutes - April 18, 2006
   KMLA Minutes - July 11, 2006
   KMLA Minutes - September 19, 2006
   KMLA Minutes - November 14, 2006

 

   2005

   All downloadable archival documents are in MS Word 2003 format.

   KHSLC Minutes - February 15, 2005

 

Kentucky Medical Library Association
Minutes for the November 10, 2009 Meeting
Baptist Hospital East

Louisville, KY

Members Present at Meeting:
Pansy Adams, Charles Brown, Dina Burshteyn, Diane Carrico, Mary Congleton, Chris Dobbs, Leslie Pancratz, Nathan Ragland, Sue Raymond, Elisabeth Rowan, Ann Schaap, Debbie Sullivan, Nancy Utterback, and Belinda Yff.

Call to Order:
President Mary Congleton called the meeting to order at 1:18 p.m. The members present introduced themselves.

Minutes of Previous Meeting:
The minutes from the previous KMLA meeting were approved.

Treasurer’s Report:
Treasurer Debbie Sullivan reported on the KMLA treasury, which currently has a $7833.66 balance. Ms. Sullivan has sent out dues invoices for 2010 and two members have already paid.

Committee Reports:

Awards/Recognition
No report, although Mary Congleton recognized members (Ms. Yff and Mr. Brown) for their publishing.

Bylaws
Mary Congleton thanked Carol Brinkman for her work on the new bylaws, which are currently on the webpage.

Communications
The listserv is currently working. Nancy Utterback is planning on sending an e-mail out to the KMLA membership with the link to a site by Rick Wallace (Tennessee Health Sciences Library Association) as a good example of a statewide consortia website using Web 2.0 features.

Continuing Education
Mary Congleton asked about continuing education input from the attendees. Charles Brown suggested Medline Full-Text training. Ann Schaap had taken a Supersearcher course from NN/LM’s Max Anderson, which she recommended. KYVL might also be a possibility for training.

Cooperative Services
Ann Schaap indicated that the deadline for committing to a Medline Full-Text subscription is November 15th. The invoice arrival date can be scheduled through EBSCO.

Web Page
Charles Brown asked if everyone was pleased with the web page. Everyone expressed their appreciation for the ease of use of the web page.

Other Committees
There were no other committee reports.

Old Business:
There was no old business to discuss.

New Business:
2010 Slate of Officers
Nancy Utterback presented the slate of candidates: Charles Brown for secretary and Debbie Sullivan as treasurer. Mary Congleton called for nominations from the floor. There were none. The slate was accepted by acclamation.
Mary Congleton discussed the fact that terms are for two years, and are staggered. Charles Brown and Debbie Sullivan will serve until 2011.

Meeting Dates for 2010
The following dates are subject to change.
 • May 11 (This date is very likely to change)
 • July 13
 • September 14
 • November 9

Announcements:
The University of Louisville is hosting "Cutting the Cord," a mobile technology seminar. Nancy Utterback will send out an e-mail regarding this two-hour continuing education session. The University of Kentucky is also hosting the event. NN/LM is sponsoring it.

Sue Raymond is taking the "Getting Magnetized" course because her library is a magnet library. She highly recommends it.

Adjournment:
The business meeting was adjourned at 1:50 p.m.

Continuing Education Session:
After the meeting, Mary Congleton presented the NN/LM Emergency Preparedness Response Plan.


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Kentucky Medical Library Association
Minutes for the September 3, 2009 Meeting
Nelson County Public Library

Bardstown, KY

Members Present at Meeting:
Carol Brinkman, Charles Brown, Susan Byars, Mary Congleton, Marjorie Ferguson, Billie Anne Gebb, David Holt, Neil Nixon, Nathan Ragland, Sue Raymond, Elisabeth Rowan, Ann Schaap, Janet Stith, Debbie Sullivan, Carla Townsend, Nancy Utterback, Lonnie Wright, and Belinda Yff.

Call to Order:
President Mary Congleton called the meeting to order at 1:05 p.m. The members present introduced themselves.

Minutes of Previous Meeting:
The minutes from the previous KMLA meeting were approved.

Treasurer’s Report:
Treasurer Debbie Sullivan reported on the KMLA treasury, which currently has a $7833.66 balance. There was only one outstanding bill for dinner for the previous meeting’s speaker.

Committee business:
No reports were given except by the bylaws committee. Carol Brinkman stated that bylaws were approved and some copies distributed. Electronic copies will be posted on the webpage.

Member criteria approval:
Mary Congleton provided an overview of the history of the two Kentucky medical library groups which joined to form the KMLA. David Holt indicated many changes had occurred since the criteria were developed. Carol Brinkman indicated that the criteria for the two prior organizations were merged with the criteria providing maximum coverage /intent was kept. Susan Raymond motioned, and Carla Townsend seconded, that criteria would be approved pending revision submitted to the webpage. Any objections will be posted on the listserv. Changes made the next meeting, as outlined in the bylaws.

Mary Congleton thanked everyone who participated in the KYVL + KMLA focus group. Mary Congleton outlined the focus group questions which were asked. KMLA decided not to be this info on the KMLA web page.

Ann Schaap discussed switching from ProQuest to Medline’s Full Text. She will distribute subscription information to the membership via email.

Mary Congleton asked for volunteers to be on the nomination committee: Ann Schaap and Nancy Utterback volunteered.

Neal Nixon recommended that no current member be ousted as a result of the modification to the criteria.

Nancy Utterbeck suggested that an appendix be added to the bylaws.

A general discussion of grandfathering of current member institutions and their collections ensued. The size of a journal collection is not an only factor for membership due to alternative access. Nancy Utterback suggested that holding’s criteria be a “suggested minimum” standard. David Holt indicated that an essential requirement should be that members not only borrow, but also lend materials. Janet Stith indicated a provisional membership might be included, but the bylaws already stipulate membership categories.

Discussion of each individual criterion ensued.

Brief Announcements:
Billie Anne Gebb, Elizabeth Rowan, Carla Townsend, and Lonnie Wright received EFTS grants from NN/LM.

Presentation by Susan Byars:
Susan Byars distributed a brochure concerning her institutions workshop on Oct 14th & 15th concerning “The Act & Service of Palliative Medicine.”
Susan Byars explained how she created a Hospice movie titled" Movie Making in the Medical Library: If I Can Do It, Anybody Can!" The movie commemorated 30 years of the Hospice of the Bluegrass in Lexington.

Next Meeting:
The next meeting of the KMLA is at Baptist Hospital East on November 10th, 2009 at 1:00 P.M.

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Kentucky Medical Library Association
Minutes for the July 28, 2009 Meeting
University of Louisville,
Room 2006, K-Wing
Louisville, KY

Members Present at Meeting: Pansy Adams, Carol Brinkman, Charles Brown, Mary Congleton, Marjorie Ferguson, Billie Anne Gebb, Gene Haynes, Jennifer Kimberlain (KDMC Intern), Neal Nixon, Leslie Pancratz, Nathan Ragland, Ann Schaap, Elizabeth Smigielski, Janet Stith, Debbie Sullivan, Nancy Utterback, and Belinda Yff.

Members Attending Online: Rick Brewer, Dina Burshteyn, Carmen Davidson, Elisabeth Rowan, Carol Taylor, Mary Vaughn.

Call to Order: President Mary Congleton called the meeting to order at 1:19 p.m.

Minutes of Previous Meeting: The minutes from the previous meeting appear on the KLMA web page.

Treasurer’s Report: Debbie Sullivan distributed the KMLA Treasury Report, July 28, 2009, which showed an ending balance – less payments for the speaker at the last meeting, of $7,872.66. Ms. Sullivan addressed the issue of a $60 institutional check fee.


Committee Reports:

The president asked committee chairs to defer their reports unless there was pressing committee business in order to focus on approval of the bylaws. Ann Schaap reported on the status of Stat!Ref, a KMLA consortial medical e-book database to which some of the member institutions subscribe. There were no other reports, but Mr. Brown asked if anyone had any issues with the KMLA web page. Attendees indicated the web page was working well.


Bylaws:

Previously via email, Mary Congleton had sent out the bylaws and side-by-side comparisons of KMLA and the Kentucky Health Sciences Consortium and Bluegrass Medical Libraries bylaw language. A detailed bylaw-by-bylaw discussion ensued. Ms. Congleton moved the bylaws changes be accepted; this was seconded by Mr. Nixon. The bylaws were unanimously approved as changed. The approved bylaws will soon appear on the KMLA web page.


Announcements:

Ms. Brinkman mentioned the U of L Changing The Face Of Medicine:
Celebrating America’s Women Physicians. [the following is an excerpt from that web page:] Monday, August 10th through Thursday, Sept. 17th Kornhauser Health Sciences Library, University of Louisville 500 South Preston Street(502) 852-5775 "Changing the Face of Medicine” presents women’s successful quest to become physicians and introduces outstanding physicians from across the United States through an interactive, multimedia traveling exhibit. The exhibit and all related events are free and open to the public. Please contact the library for exhibit hours, directions and further information on events.

There was general discussion on having the next meeting in the central part of the state. The meeting will focus on approval of Appendix I of the Bylaws.

Adjournment: the meeting adjourned at approximately 3:35 p.m.

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Kentucky Medical Library Association
Minutes for the June 12, 2009 Meeting
Held at the University of Kentucky's William T. Young Library

Members in Attendance
Lynne Bowman, Carol Brinkman, Charles Brown, Dina Burshteyn, Susan Byers, Wenda Webster Fischer, Susan Foster-Harper, Billie Anne Gebb, Tagalie Heister, Laurie Henderson, Bev Hilton, Mark Ingram, Neal Nixon, Nathan Ragland, Melinda Robertson, Elisabeth Rowan, Teresa Ruddell, Elizabeth Smigielski, Debbie Sullivan, Carol Taylor, Nancy Utterback, Lonnie Wright, and Belinda Yff.


The Meeting was called to order at 1:00 pm.

Welcome & Introductions

Ms. Congleton introduced speaker Lisa Traditi, MLS, AHIP, to the members. Ms. Traditi is the head of education at the University of Colorado, Denver, Health Science Library. She addressed the topic of "The Librarian in Evidence: Our Role in EBHC." She talked about learning objectives, teaching to clinicians, resources, real-time Evidence-Based Practice(EBP), and marketing. [See this document for details of the presentation].
The members of KMLA who were present introduced themselves.

Minutes of the Previous Meeting

Ms. Congleton solicited additions of corrections to the previous meeting's minutes. No requests for adds or changes were submitted.
Ms. Foster-Harper moved for acceptance of the minutes. Mr. Brown seconded the motion.
Ms. Congleton also discussed committee selection. Mr. Wright indicated that most committee members remained on the committeed to which they belonged previously.

Treasurer's Report

Ms. Sullivan's report was submitted to the group. Bills from the meeting will be paid soon, and there is a healthy amount of funds in the treasury.

Committee Reports

Awards/Recognition
Mr. Wright suggested sending a survey through the Listserv to get more specific instructions on paper indicating the direction that the committee should take.

Bylaws
Ms. Brinkman reviewed the last meeting's close examination of the bylaws. Questions about whether the bylaws page could be password protected were raised. The draft of the bylaws will be put on the webpage without password protection. Afterwards, members will be instructed to vote on approving them.

Continuing Education
Ms. Byars discussed continuing education issues. Ms. Congleton suggested future programs on library advocacy, emergency preparedness and a share session on members' favorite library-related blogs. KMLA might also have a program in Frankfort at either the Kentucky Historical Society or at KYVL.

Cooperative Services
Mr. Wright said that last year a program was held on DynaMed. Several attendees signed up for DynaMed, but there was no consortial arrangement for it. There are many more ebooks on MD Consult. KMLA has a consortial agreement with MD Consult. No more members can be added to the MD Consult consortia.
Stat!Ref is coming up for renewal.
The committee also wants to talk about the R2 Library of Electronic Medical Health Textbooks from the Rittenhouse Library that all the Baptist Hospitals are using.

ListServ
Ms. Utterback had nothing to report.

Publications
General discussion was made about whether to continue this committee since the directory is on the webpage. Ms. Congleton made a resolution to remove the publications committee. It carried.

Union List
Mr. Nixon commented that the list could be printed out in the past. It is now on Docline.

Web Page
Mr. Brown gave a report and demonstrated the webpage. He recognized the efforts by Ms. Yff and Mr. Ragland. The committee has tried to make the webpage dynamic and add more value by adding content relevant to the membership.
Ms. Congleton indicated that she has paper copies of the directory template for anyone who wants to have their information added.

Old Business

Mr. Wright stated that EBSCO is still running slowly. Others are not having the same problem. A general discussion regarding firewalls, bandwidth, etc. occurred. EBSCO sent Mr. Wright a list of potential diagnoses to give to Central Baptist Hospital's IT department. All EBSCO databases operating through KYVL have this speed problem. Ms. Utterback discussed talking to Jewish Hospital's IT department and walking their technical staff through the problem.
Ms. Gebb asked about the number of paper or e-journals to be members. Ms. Utterback indicated that members could be grandfathered in libraries who were already members. Bluegrass members were typically small and would not qualify. Mr. Wright said that Lourdes might not qualify in the future if they ever come back (they are currently closed). There was a comment about the forty title requirement, which was discussed at the last meeting (see roundtable section). Ms. Congleton asked if this requirement would be a hardship for future members. Mr. Nixon indicated that a future meeting would be devoted to bylaws which would include this discussion. Ms. Brinkman concurred. The continuing education committee will agree to do this.


New Business

State Disaster Partner
KMLA has been approached by a regional medical library consortium in southeast Massachusetts for partnering in the event of a state-wide loss of power. Services would be for emergency patient-care only. A straw poll indicated interest among the KMLA group, provided a suitable agreement is worked out. The Massachusetts consortium suggested two representatives from each group work toward this. Ms. Congleton will poll the listserv for interested individuals.

Teleconferencing Survey
Members who couldn't attend asked KMLA to discuss how they might participate via teleconference. Ms. Congleton suggested developing a Surveymonkey instrument to solicit what technology might be available close to members' libraries for them to use.

KYVL Focus Group
The Kentucky Virtual Library is seeking the input of the medical libraries in Kentucky with regard to their virtual collection. As such, Enid Wohlstein would like to conduct a two hour focus group with our members. Ms. Congleton suggested that an ad hoc meeting be set up with all KMLA members invited. Ms. Brinkman suggested that one representative per library might attend. This will be discussed further with KYVL.

Meeting Dates for 2009

A meeting will be set up for July 28th at the University of Louisville, which will focus on approval of bylaws. Future meetings will be September 8 (site yet to be determined) and November 10 at Baptist Hospital East in Louisville.

Announcements

Ms. Congleton announced an upcoming article for August 2009, titled "Health information on the Internet: Seeking the Gold Standard."
Ms. Brinkman passed out a brochure titled "Changing the Face of Medicine: Celebrating America's Woman Physicians." Also, a one-act play on Elizabeth Blackwell will be presented. More information will be given on the listserv. Holocaust medicine will be the next exhibit.

The meeting was adjourned at 1:39 pm.

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Kentucky Medical Library Association
Minutes for the November 9, 2010 Meeting
Baptist Hospital East
Louisville, KY


Members Present at Meeting:
Nathan Ragland, Belinda Yff, Dina Burshteyn, Chris Dobbs, Debbie Sullivan, Mary Congleton, Carol Taylor, Teresa Ruddell, Pansy Adams, Anne Sabetta, Ann Schaap, Sue Raymond, Carol Brinkman, and Nancy Utterback.

Call to Order:
President Congleton called the meeting to order at 1:10 p.m.

Welcome & Introductions:
The membership was welcomed to the meeting.

Minutes of Previous Meeting:
The minutes of the September 28, 2010 meeting of KMLA were approved by acclamation.

Treasurer's Report:
  • Debbie Sullivan presented the Treasurer’s Report. She indicated that $8,738.79 was in the Treasurer’s account.
  • Debbie Sullivan stated that she has sent out dues invoices to the KMLA membership. They are due in January 2011.
Committee Reports:
Awards/Recognition
The committee is working on a proposal for a scholarship that will aid members in attending continuing education opportunities. They are still working on the proposal.

Bylaws
The question was raised as to whether meeting attendance is mandatory for members. After consulting the bylaws, it was determined that it is not.

Communications
  • Some messages sent through the Listserv are not going through to their intended recipients. A note will be sent to those members to determine whether they are still active with KMLA.
  • The idea of making the website more interactive has been raised.
Continuing Education
The Continuing Education committee will send out surveys to the membership on CE activities for 2011.

Cooperative Services
  • Nature Publishing Group – An offer by NPG to the KMLA membership is still on the table. Discounts are being offered for group purchases by multiple members. The details of the offer will be sent to the membership.
  • Rittenhouse – R2 ebooks are currently on sale. Rittenhouse is offering a deal in which groups of three hospital libraries can share ebook purchases, with only one concurrent user per book. Norton and the VA are looking into taking advantage of this opportunity.
  • Ovid’s Nursing Full-Text Plus – Norton is looking into purchasing this, but the vendor is slow in making an offer. The database has approximately 45 quality nursing titles with no embargoes. KMLA will investigate a group purchase of this product. Details will be sent out on the Listserv.
Old Business:
There was no old business to discuss.

New Business:
The issue of adding requirements for meeting attendance by the membership was raised. The Bylaws Committee will send out information on this proposed requirement and request input on the Listserv. A vote will be made on this in May 2011.

Meeting Dates for 2011: (Subject to Change)
  • May 10, 2011
  • July 12, 2011
  • September 13, 2011
  • November 8, 2011
Announcements:
  • ABCs of Ebooks: Strategies for the Medical Library (MLA Webcast) – This webcast is scheduled for November 10, 2010. UL and UK Libraries are hosting the event. MLA credits are being awarded for attendance. While discussing the webcast, a proposal was made to coordinate future KMLA meetings with similar events.
  • Time=Money Promotional Materials – NNLM/GMR is offering art for brochures, posters, and bookmarks. GMR is discussing whether to print and sell the materials in addition to offering the art in electronic format. It was moved that KMLA obtain materials for interested members, paying via the treasury. The motion carried. A poll will be conducted to see what materials the membership wants.
  • KYVL Dues Increase – the member prices for KYVL have increased. The current prices are subject to change if members drop out of the consortium.
  • Sue Raymond and Carol Taylor are retiring. This was their last KMLA meeting.
  • The University of Louisville is interviewing for a new Dean of Libraries soon.
Adjournment:
The meeting was adjourned at 2:25 p.m.


Minutes submitted by Nathan Ragland.


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Kentucky Medical Library Association
Minutes for the September 28, 2010 Meeting
Paul Sawyier Public Library
Frankfort, KY


Members Present at Meeting:
Elisabeth Rowan, Billie Anne Gebb, Zach Young, Belinda Yff, Nathan Ragland, Mary Congleton, Anne Sabetta, Debbie Sullivan, Susan Foster-Harper, Carla Townsend, Lonnie Wright, Sue Raymond, Carol Brinkman, Lynne Bowman, Janet Stith, Mary Vaughn, Laurie Henderson, and Susan Byars.

Guests Present at Meeting:
Marilyn J. Musacchio

Call to Order:
President Congleton called the meeting to order at 12:00 p.m.

Welcome & Introductions:
  • Dr. Marilyn J. Musacchio, Dean of Nursing at Sullivan University, was introduced to the KMLA membership as a guest during the meeting.
  • Anne Sabetta was welcomed back to KMLA. Technically a new member, she is now located at the JCTC Shelbyville campus.
Minutes of Previous Meeting:
The minutes of the July 13, 2010 meeting of KMLA were approved by acclamation.

Treasurer's Report:
  • Debbie Sullivan presented the Treasurer’s Report. She indicated that $8,916.81 was in the Treasurer’s account.
  • It was suggested that funds from the treasury be allocated for scholarships for KMLA members to attend MLA or other conferences. Recipients may be required to present reports on their experiences during the following KMLA meeting. The Awards and Recognition committee will look into this possibility. President Congleton and Lonnie Wright will work up a proposal for the next meeting.
Committee Reports:
Awards/Recognition
There was nothing to report at this time.

Bylaws
There was nothing to report at this time.

Communications
There was nothing to report at this time.

Continuing Education
The Continuing Education committee will send out surveys to the membership on CE activities for 2011.

Cooperative Services
Ovid has rescinded outstanding offers it had made to several libraries in Kentucky belonging to the GMR Licensing Group. It is believed that Ovid is looking into revising its contracts.

Old Business:
  • SEMCO Buddy Libraries
    The Southeastern Massachusetts Consortium of Health Sciences Libraries wishes to be KMLA’s “Buddy Consortium” in the case of natural disaster or other emergency. President Congleton and a representative from their association have composed a Memorandum of Understanding. President Congleton asked for KMLA members to examine the current draft of the document. Carla Townsend and Susan Byars volunteered to do so.
New Business:
  • The University of Kentucky is withdrawing from the MD Consult consortium.
  • Nature Publishing Group
    Nature Publishing Group has extended an offer to KMLA member hospital libraries discounted online materials. The discount will increase based on the number of hospitals that subscribe to the materials. The individual subscribing hospitals can be billed separately. Further information and a list of materials will be sent to the KMLA listserv. Several members requested to see the license agreements for the materials.
  • Nominating Committee Appointment
    President Congleton requested volunteers to form a nominating committee for the presidency. Carol Brinkman and Anne Sabetta volunteered to serve on the committee.
Meeting Dates for 2010:
  • November 9 – Baptist Hospital East, Louisville
    The meeting time is to be determined.
Announcements:
  • On November 10, 2010, 2:00-3:30 EST, MLA will present a webcast entitled "ABCs of eBooks." Viewing locations will be announced soon.
  • October is National Medical Librarians Month. This year's theme is "Better Outcomes Through Health Literacy." See the MLA website for promotional ideas and examples of what other libraries have done in the past to celebrate.
  • MLAFocus, the MLA online newsletter, has announced the MLA Bootcamp for new health science librarians. It is offering free information and tools to medical librarians. The resources may be found on MLA's website.
  • Sue Raymond will retire from University Hospital Library soon. In October 2010, her position will be posted.
  • The National Training Center is offering PubMed, TOXNET, and NLM Gateway/ClinicalTrials.gov classes in October 2010. They are free, but registration is required.
      PubMed, October 18, 2010, Louisville, KY
      PubMed, October 22, 2010, Lexington, KY
      NLM Gateway/ClinicalTrials.gov, October 19, 2010, Louisville, KY
      TOXNET and Beyond, Thursday, October 21, 2010, Lexington, KY
      Registration: http://nnlm.gov/ntcc/classes/register.html

Adjournment:
The meeting was adjourned at 12:49 p.m.

Presentation:
Lonnie Wright presented "Electronic Books: Our journey along the digital divide." He discussed Central Baptist Hospital’s experiences with various ebook platforms and formats. He recommended two articles for further study on the issue:

Heyd, M. (2010). Three e-Book Aggregators for Medical Libraries: NetLibrary, Rittenhouse R2 Digital Library, and STAT!Ref. Journal of Electronic Resources in Medical Libraries 7 (1), 13-41.

Schott, M. C. (2010). Spanning the Digital Divide: Low-Cost Digital Solutions for the Small Hospital Library. Journal of Electronic Resources in Medical Libraries 7 (2), 135-142.



Minutes submitted by Nathan Ragland.

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Kentucky Medical Library Association
Minutes for the July 13, 2010 Meeting
Auditorium of the William T. Young Library
University of Kentucky
Lexington, KY


Members Present at Meeting:
Charles Brown, Lynne Bowman, Susan Byars, Carol Brinkman, Mary Congleton, Carol Simpson-Davis, Billie Anne Gebb, Bev Hilton, Mark Ingram, Neal Nixon, Elizabeth Smigielski, Elisabeth Rowan, Robert Shapiro, Janet Stith, Rita Tobin, Nancy Utterback, Mary Vaughn, Jessica Wilson, Lonnie Wright, and Belinda Yff.

Guests Present at Meeting:
None

Call to Order:
President Congleton called the KMLA business meeting to order at 2:30 p.m.

Welcome & Introductions:
Mary Congleton introduced new members Carol Simpson-Davis from Knowstone Information Associates and Robert Shapiro, a new librarian at the UK Medical Center.

Minutes of Previous Meeting:
The April 23, 2010 KMLA meeting minutes, which appear on the KMLA webpage and which had been previously emailed to members via the listserv, were approved by acclamation.

Treasurer's Report:
Mary Congleton gave the report for Debra Sullivan, who could not attend: $8,836.81 was in the Treasurer's account.

Committee Reports:

Awards/Recognition
Lonnie Wright put out a call for possible awardees.

Bylaws
Carol Brinkman indicated there was no report.

Communications
Charles Brown indicated that several directory updates were made to the website after the last reminder.

Continuing Education
It had been previously proposed that the September KMLA meeting be scheduled so GMR’s Samanthi Hewakapuge, who will be at KLA presenting a class on consumer health for the senior population. However, President Congleton indicated that KLA’s charges would be prohibitive. So, alternatively, the next meeting may be held at the Paul Sawyier Public Library in Frankfort with Lonnie Wright presenting a program on ebooks platforms. Ms. Congleton will doodle date info to the membership via the listserv. KMLA may attempt to schedule Ms. Hewakapuge at another time.

Cooperative Services
No report.

Other Committees
There were no other committee reports.

Old Business:
  • GMR E-Licensing Group: Mary Congleton indicated that GMR is still working towards group purchases for its 10 state region, and is analyzing results of the survey taken this spring on GMR member library database needs. Members will in future be able to go to the GMR site to sign up for the GMR e-licensing listserv.
  • SEMCO Buddy Libraries: The Southeast Massachusetts Library Consortium is now ready to move forward with establishing a partnership with KMLA for backup assistance during region-wide emergencies. A memorandum of understanding is currently in the works and will be presented to the membership at a later date.
New Business:
None.

Meeting Dates for 2010
  • September (date to be determined)
  • November 9
Announcements:
  • Lonnie Wright mentioned that Central Baptist Hospital is looking at Ovid’s Nursing journal subscription. He also discussed Stat!Ref’s new option for combining KMLA and solo interfaces.
  • Elisabeth Rowan announced that Rittenhouse’s Rites of Spring Sale continues through the end of July.
Adjournment
The meeting was adjourned at 3:10 p.m.


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Kentucky Medical Library Association
Minutes for the April 23, 2010 Meeting
Hospice of the Bluegrass
Lexington, KY


Members Present at Meeting:
Pansy Adams, Charles Brown, Dina Burshteyn, Susan Byars, Carol Brinkman, Mary Congleton, Frank Davis, Carmen Davidson, Marjorie Ferguson, Susan Foster-Harper, Billie Anne Gebb, Tagalie Heister, Laurie Henderson, Bev Hilton, Mark Ingram, Elizabeth Smigielski, Valerie Perry, Nathan Ragland, Mindy Robertson, Elisabeth Rowan, Teresa Ruddell, Ann Schaap, Carla Townsend, Mary Vaughn, Lonnie Wright, and Belinda Yff.

Guests Present at Meeting:
Holly Ann Burt

Call to Order:
President Congleton called the KMLA business meeting to order at 12:38 p.m.

Welcome & Introductions:
Thanks were expressed to Susan Byars for hosting the meeting and to Holly Ann Burt from the GMR of NN/LM for giving a presentation on The PubMed for Experts (morning session) and PubMed and the Evidence-Based Universe classes (afternoon session). Two CE credits will be granted for each session.

Minutes of Previous Meeting:
The minutes of the November 10, 2009 KMLA meeting were approved by acclamation.

Treasurer’s Report:
Ann Schaap gave the report for Debra Sullivan, who could not attend. Ms. Schaap indicated that $8,913.66 was in the Treasurer’s account and she also distributed a list of membership statements.

Committee Reports:

Awards/Recognition
Lonnie Wright put out a call for volunteers for his committee.

Bylaws
Mary Congleton suggested that members contact Carol Brinkman for problems with the bylaws.

Communications
Mary Congleton reminded members to contribute directory information for the website.

Continuing Education
  • Susan Byars asked if anyone was interested in presentations on library applications for twitter, social networking applications, etc. Several people expressed interest.
  • Samanthi Hewakapuge from GMR will be at KLA presenting a class on consumer health for the senior population. Carol Taylor suggested we combine our meeting with the class at KLA scheduled 1:00-4:00 on Wednesday, September 15th. Susan Byars moved that we have a combination meeting on September 15th with the class. We could hold our business meeting, then lunch, then the class for 2 continuing education credits. The motion was seconded by Marjorie Ferguson. The motion carried.
  • If anyone has a topic of interested for continuing education, they should send it to the KMLA listserv.
Cooperative Services
  • Mary Congleton asked about the GMR’s electronic resource cooperative purchase efforts. Ann Schaap talked to contacts regarding AccessMedicine, Dynamed, etc., and will send out a survey. Usually members are interested based on a fixed price. The survey is not yet ready, but the prices will be listed. In the future, this online survey will be sent to GMR members.
  • Lonnie Wright mentioned the vendor Rittenhouse and said their rep wanted to address our group possibly regarding their R2 healthcare eBook service to which the Baptist hospitals currently subscribe. The sales rep, Steve Morandi, said the members could share the platform fee ($2,500) and then select ebooks according to their business model. Ann Schaap indicated that Norton has some R2 books and gets turnaway reports for books with only one simultaneous user. Perhaps, KMLA could have the sales rep visit in July. Marjorie Ferguson indicated that - if one vendor attended, it might be problematical. However, Lonnie Wright said he did not object to a vendor attending a meeting for a brief presentation and then leaving. He did object to vendors becoming members. Mary Congleton will conduct a Doodle survey on vendor attendees.
Other Committees
There were no other committee reports.

Old Business:
There was no old business discussed at the meeting.

New Business:
KYVL Update
Ann Schaap is on a KYVL strategic plan subcommittee. As such, she is investigating how other states contribute to support statewide database networks. She is trying to determine the basis for paying for each KYVL member. She represents the small hospital group and might recommend “bed size” or “total number of employees” as a basis for contribution. KYVL also gets usage statistics for each library, but it does not have budget or collection development statistics for hospital libraries, which are often private. Though the State can see public information, KMLA members might object to submitting budget information. Rhetorically, Ann Schaap asked if anyone felt comfortable making collection development budgets available to KYVL. An issue might be: one library with a high budget might cause another library’s budget to be decreased. Private academic KYVL fees were based on statistics and full-time employees. Ann Schaap indicated the entry-level fee for KYVL is $1,650. Relatedly, Charles Brown indicated that KYVL will soon issue their database assessment survey link. In case they want to provide database input to KYVL, the link will be posted on the KMLA webpage and will also be provided to members through the listserv.

NLM Update – Holly Ann Burt
  • Holly Ann Burt is willing to come out and provide training sessions for KMLA. Usually, she requires ten librarians per session.
  • Funding through GMR will restart May 1st, however, no new subcontracts ($12,000-$40,000) will be available until the new contract in May 2012. EFTS awards at @200 are available for Docline libraries: contact Charniel McDaniels at NN/LM for more information.
  • Working on a new contract to bring the NTC (National Training Center) to Chicago, 2011-2016.
Meeting Dates for 2010
  • July 13
  • September 15 (NOTE: Changed date from September 14)
  • November 9
Announcements:
  • Billie Anne Gebb indicated that the ILL technician at the Frontier School of Midwifery is leaving and, consequently, Ms. Gebb will be handling ILL in the meantime.
  • Lonnie Wright stated that Central Baptist Hospital now has a history center and he has a new history center librarian.
Adjournment and group photo for MIDLINE
Lonnie Wright took a photograph for MIDLINE.

The meeting was adjourned at 1:28 p.m.


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Kentucky Medical Library Association
Minutes for the November 15th, 2011 Meeting
Baptist Hospital East
Louisville, KY


Members Present at Meeting:
Michel Atlas, Carol Brinkman, Charles Brown, Dina Burshteyn, Chris Dobbs, Wenda Webster Fischer, Nathan Ragland, Debra Sullivan, Carla Townsend, Lonnie Wright, Belinda Yff, Judy Wulff.

Guests Present at Meeting:
Marilyn Musacchio, Gary Christopher

Call to Order, Welcome & Introductions:
President Carla Townsend welcomed the membership to the meeting at 11:40 am. Lunch was served from 11:45 am to 12:30 pm.
12:40-1:10 pm: Gary Christopher, MLIS, MA, sales representative from STAT Ref! gave a brief demonstration of the resources available in STAT Ref! and talked to the assembled group about pricing options for STAT Ref! products.
1:15 pm: Business meeting was convened.

Business Meeting:

Minutes of Previous Meeting approval:
The minutes of the September 13, 2011 meeting of KMLA were approved by acclamation.

Treasurer's Report:
Debbie Sullivan presented the November Treasurer’s Report. She indicated that $8973.85 was in the treasury.

Committee Reports:
Awards/Recognition
Chair: Lonnie Wright, Central Baptist Hospital
Michel Atlas, U of L Kornhauser Medical Library
Carol Brinkman, U of L Kornhauser Medical Library
Lonnie Wright spoke for the committee. Mary Congleton’s gift for being the most recent past president will be taken to her by Lonnie and Carla sometime in the near future. Any further awards of monetary value, such as scholarships or reimbursements for conference fees etc. have been put on hold until we can further explore the possibility of gaining tax exempt status for the KMLA. The president, Carla Townsend, has agreed to research this option more thoroughly and will present her findings to the group at the Spring 2012 meeting.

Bylaws
Chair: Carol Brinkman, U of L Kornhauser Medical Library
Mary Congleton, UK Medical Center Library
Anne Sabetta, JCTC
There was no report from the bylaws committee.

Continuing Education
Chair: Billie Anne Gebb, Frontier Nursing University
Susan Byars, Hospice of the Bluegrass
Laurie Henderson, St Joseph Health System Library
No members of the committee were present to report.

Cooperative Services
Chair: Lonnie Wright, Central Baptist Hospital Library
Judy Wulff, U of L Kornhauser Medical Library
Lonnie Wright spoke for the committee. STAT Ref! was the main focus as that renewal is coming due at the first of the year. There is still a consortial deal in place for STAT Ref! and any requests for either new members or new book requests will be due to Judy Wulff by December 1, 2011.

ListServ
Chair: Nancy Utterback, U of L Kornhauser Medical Library
No members of the committee were present to report.

Publications
Chair: Elisabeth Rowan, Shriners Hospital
Teresa Ruddell, Trover Health System, Madisonville
No members of the committee were present to report.

Web Page
Chair: Nathan Ragland, Sullivan University
Charles Brown, Sullivan University
Belinda Yff, Sullivan University
There was no report from the Web Page committee.

Old Business:
There was no old business to discuss.

New Business:

  • Free emeritus membership for retired members of the KMLA: To make this an official option, Carol Brinkman will draft a change to the bylaws and present the draft for approval at the next meeting she attends.
  • Reducing the number of official yearly KMLA meetings: Carla Townsend will send a survey out to the KMLA membership via the Listserv to see if a consensus can be reached on reducing the number of yearly meetings to two or three. The assembled group seemed to think that at least a Spring and a Fall meeting are still desirable with a possible third Summer meeting, but four meetings a year is not necessary.
  • Beginning plans for the November 2012 meeting: In recognition of U of L’s 175th anniversary, Carol Brinkman suggested we plan on having our November 2012 meeting at U of L. There will be NLM exhibits and a presentation on medical history. More details to come as we get closer to the time.
Meeting Dates for 2012:
Pending the results of the member survey, as mentioned above in the New Business section, the number of meetings may be reduced or changed but as of this meeting, there will definitely be a Spring meeting in May to be held at Central Baptist Hospital in Lexington and there will be a Fall meeting in Louisville in November. Actual dates still to be determined.

Adjournment:
The meeting was adjourned at 3:15 p.m.


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Kentucky Medical Library Association
Minutes for the September 13th, 2011 Meeting
Sullivan University Library
Louisville, KY


Members Present at Meeting:
Charles Brown; Dina Burshteyn; Susan Byars; Wenda Webster Fischer; Gene Haynes; Leslie Pancratz; Valerie Perry; Nathan Ragland; Ann Schaap; Elizabeth Smigielski; Debra Sullivan; Carla Townsend; Nancy Utterback; Lonnie Wright; and, Belinda Yff.

KMLA attendees were provided a tour of the SU College of Pharmacy by Dr. Kimberly K. Daugherty, Pharm.D., BCPS, Associate Professor and Assistant Dean of Academic Affairs and Assessment: http://www.sullivan.edu/pharmacy/

College of Nursing and Allied Health Dean, Dr. Marilyn Musacchio, provided an overview of the new SU nursing program. Dr. Musacchio brings extensive experience in administration, research, teaching, service and clinical practice. She received her bachelor’s degree from Spalding University in Louisville, her master’s and nurse-midwife certificate from the University of Kentucky in Lexington, and her doctorate in nursing research from Case Western Reserve University in Cleveland, Ohio.

NN/LM GMR rep Max Anderson presented a 4-hour CE program, INFORMATION ANYWHERE: MOBILE TECHNOLOGY, LIBRARIES AND HEALTH, which focused on Mobile Technology and Libraries (think iPad apps, smartphones, etc.).

Meeting Dates for 2011: (Subject to Change)
  • November, 2011 (Baptist East)
Adjournment:
The meeting was adjourned at 4:20 p.m.



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Kentucky Medical Library Association
Minutes for the June 3rd, 2011 Meeting
Central Baptist Hospital
Lexington, KY


Members Present at Meeting:
Pansy Adams, Carol Brinkman, Charles Brown, Susan Byars, Carmen Davidson, Susan Foster-Harper, Billie Anne Gebb, Mark Ingram, Nathan Ragland, Elisabeth Rowen, Ann Schaap, Debra Sullivan, Carla Townsend, Lonnie Wright, Judy Wulff, Zach Young, and Belinda Yff.

Call to Order:
President Townsend called the proceedings to order at 11:02 a.m.

Welcome & Introductions:
  • New President Carla Townsend welcomed the membership to the meeting at Central Baptist Hospital. Hand Massage was provided by Healing Hands Massage Therapy.
  • EBSCO representative Cheryl Wood provided detailed information on EBSCO E-Books. Then, Healing Hands Massage Therapy provided a brief program on stretching.
  • Following lunch, the President convened the business meeting at 1:08 p.m.
Business Meeting:

Minutes of Previous Meeting:
The minutes of the November 9, 2010 meeting of KMLA were approved by acclamation.

Treasurer's Report: Debbie Sullivan presented the Treasurer’s Report. She indicated that $9,993.79 was in the Treasurer’s account.

Committee Reports:
Awards/Recognition
(Lonnie Wright, Central Baptist Hospital Library Michel Atlas, U of L Kornhauser Medical Library): Mr. Wright, the committee chair, indicated that KMLA wishes to help assist members with funding for this fall’s Midwest MLA meeting in Indianapolis. Their presentations to the group would benefit the membership, although they would not be a MLA CE.

Bylaws
(Mary Congleton, U of K Medical Center Library/Area Health Education Center; Carol Brinkman, U of L Kornhauser Medical Library; Anne Sabetta): Chair Ms. Brinkman indicated she would have a report for the next meeting.

Continuing Education
(Carol Brinkman, U of L Kornhauser Medical Library; Billie Anne Gebb, Frontier School of Midwifery and Family Nursing Library; Susan Byars, Hospice of the Bluegrass; Laurie Henderson, St. Joseph Health System Library): Mr. Wright indicated that Dr. Dorothy Brockopp had written an article in Oncology Nursing Forum about hospitals becoming magnet. Dr. Brockopp had subsequently presented this article at the Oncology Nursing conference. Since hospital libraries are an integral part of her magnet plan, the committee might approach her for a presentation. Also, the committee continues to review the MLA CE option whereby KMLA would sponsor a member to attend MLA and then present a program based on their experience. Billie Ann Gebb liked the MLA CE suggestion discussed earlier. A MLAnet.org CE handout was distributed and Mr. Wright suggested Ms. Gebb look through it for a 3-hour CE class which could be presented at a future meeting. She will set up a survey via email to solicit input from the membership. Ms. Schaap commented that she had seen an eBook CE in which the membership might be interested; and, relatedly, she also suggested requesting the KYVL rep speak at an upcoming meeting.

Cooperative Services
(Carla Townsend, Central Baptist Hospital Library; Lonnie Wright, Central Baptist Hospital Library; Judy Wulff, U of L Kornhauser Medical Library): Billie Ann Gebb volunteered to be committee chair. Ms. Schaap volunteered for the KYVL Funding workgroup position. President Townsend volunteered as the KYVL Alliance hospital libraries representative. Mr. Wright discussed MD Consult consortium changes. He also discussed Ovid Nursing FT purchase options. Ms. Schaap has previously unsuccessfully pursued Ovid discounts through FOKAL. Ovid MD is a new product that might function as a more economical alternative to UTD. Mr. Wright also suggested an outreach component be added to this committee. Since Ms. Brinkman is the U of L outreach librarian, she will lead this initiative. Anyone interested in assisting with outreach support – such as persons with Docline expertise, should contact Ms. Brinkman.

ListServ
(Nancy Utterback, U of L Kornhauser Medical Library): No report was available, but the membership indicated that the listserv is working well. The method for adding new members was discussed. Also, Billie Ann Gebb will create a KMLA face book page.

Publications
(Elisabeth Rowan, Shriners Hospital; Carol Taylor, Owensboro Medical Center; Teresa Ruddell, Regional Medical Center – Madisonville): Elizabeth Rowan was selected to chair this committee and she will preserve the printed directory which is often used when computers are down.

Union List
(Leslie Pancratz, Norton Healthcare; Gene Haynes, Veterans Hospital – Louisville; Deborah Kessler, Veterans Hospital – Lexington): The utility of the union list was questioned: Mr. Young moved that it be eliminated; Ms. Brinkman seconded. Motion carried.

Web Page
(Charles Brown, Sullivan University, Belinda Yff, Sullivan University, Nathan Ragland, Sullivan University): Mr. Ragland was selected as the new chair. The web site is updated regularly.

Old Business:
There was no old business to discuss.

New Business:
There was no new business to discuss.

Meeting Dates for 2011: (Subject to Change)
  • mid-July, 2011 (in Frankfort with Dr. Brockopp of a KYVL speaker?)
  • mid-September 2011 (perhaps at Sullivan University)
  • November, 2011 (Baptist East)
Announcements:
  • Ms. Schaap, KMLA’s current 2-year appointed GMR rep, discussed the position: meeting costs are paid by GMR. Ms. Rowan was appointed the new 2-year KMLA rep. President Townsend is the temporary Midwest MLA representative; Ms. Schaap is the current Midwest Chapter volunteer. The GMR Docline rep communicates member changes to Docline. Max Anderson is the Docline Liaison. President Townsend asked the membership about the viability of several facilities, some of whom KMLA might assist via outreach.
  • Ms. Gebb indicated that her institution’s name would become Frontier Nursing University as of July 1st, 2011.
Adjournment:
The meeting was adjourned at 2:42 p.m.



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